Administrative Assistant - Medical

triOS Education Group; Brampton; On-site; CAD 25,000 - 33,000; Full time

Benefits offered by this job

Dental plan

Disability benefits

Health care plan

Paramedical services coverage

Vision care benefits

Group insurance benefits

Job summary

triOS Education Group in Brampton, Ontario is seeking an Administrative Assistant to support busy office operations. You will interview patients, manage mail, schedule appointments, and prepare reports and spreadsheets, ensuring accuracy and confidentiality in a fast-paced environment.

This on-site role requires strong English communication, attention to detail, reliability, and teamwork. You will maintain filing systems, handle insurance forms, and provide courteous customer service while

Qualifications

• Secondary school graduation or equivalent experience.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to maintain confidential medical files and records.
• Ability to work collaboratively in a team and provide high level customer service.

Responsibilities

• Coordinate the flow of information.
• Interview patients to obtain case histories.
• Open and distribute regular and electronic incoming mail and other material.
• Schedule and confirm appointments.
• Complete insurance and other claim forms.
• Maintain filing system.
• Arrange travel, related itineraries and make reservations.
• Determine and establish office procedures and routines.
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review.
• Initiate and maintain confidential medical files and records.
• Perform data entry.
• Provide customer service.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Organized

Reliability

Team player

Initiative

Client focus

Education

Secondary (high) school graduation certificate

Tools

MS Word

Electronic mail

MS Excel

MS Windows

Job description

OVERVIEW

LANGUAGES

English

EDUCATION

• Secondary (high) school graduation certificate
• or equivalent experience

EXPERIENCE

1 to less than 7 months

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Coordinate the flow of information
• Interview patients to obtain case histories
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Complete insurance and other claim forms
• Maintain filing system
• Arrange travel, related itineraries and make reservations
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and
  prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Perform data entry
• Provide customer service

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Word
• Electronic mail
• MS Excel
• MS Windows

AREA OF WORK EXPERIENCE

• Invoices
• Reports and records

ADDITIONAL INFORMATION

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Attention to detail

PERSONAL SUITABILITY

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Initiative
• Organized
• Reliability
• Team player

BENEFITS

HEALTH BENEFITS

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

FINANCIAL BENEFITS

• As per collective agreement
• Group insurance benefits

You can apply if you are:

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit