Administrative Assistant (Maternity Leave Coverage)

Endurance Technologies; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

Endurance Technologies Inc. in Calgary seeks an organized Administrative Assistant to support Sales, Supply Chain, Accounting and Corporate Services during maternity leave coverage.

This full-time role requires handling multiple priorities in a fast-paced environment and maintaining confidentiality. Based in Calgary, the position involves travel between locations, data entry, reporting, correspondence, and assisting with onboarding and invoices.

Qualifications

• Minimum 2–3 years of administrative experience in a professional office.
• Post-secondary education in Business Administration is an asset.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities with accuracy.

Responsibilities

• Provide administrative support to multiple departments (Sales, Supply Chain, Accounting, Corporate Services).
• Answer and direct calls and visitors professionally.
• Manage mail, couriers, and correspondence; prepare reports and documents.
• Maintain filing systems and perform data entry with accuracy.
• Coordinate meetings, trainings, lunches, and events.
• Assist with travel arrangements and vendor coordination.
• Support invoice processing, PO administration, and accounting tasks.
• Assist with onboarding and employee documentation as needed.

Skills

Administrative experience

MS Office

Time management

Communication

multitasking

Education

Post-secondary education in Business Administration

Tools

ERP

HRIS

Accounting systems

Job description

Administrative Assistant (Maternity Leave Coverage)

Fixed Term Contract Calgary, AB, CA

14 days ago Requisition ID: 1008

About Endurance Technologies Inc.

Endurance Technologies Inc. is a leading provider of tubular products and advanced wear, erosion, and corrosion solutions for the Oil & Gas, Mining, Agriculture, and Forestry industries. We combine technical innovation, industry expertise, and global reach to deliver performance-driven solutions that help our customers succeed.

We are seeking a highly organized and customer-focused Administrative Assistant to provide administrative support across multiple departments, including Sales, Supply Chain, Accounting, and Corporate Services.

This position is a full-time, fixed-term opportunity expected to last approximately 12 months and has been created to provide maternity leave coverage. While the assignment is temporary, the successful candidate will play a critical role in supporting several departments and maintaining continuity of operations during the leave period.

The successful candidate will be detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to multiple departments, including Sales, Supply Chain, Accounting, and Corporate Services.
• Answer and direct incoming phone calls and visitors professionally.
• Manage incoming and outgoing mail, courier shipments, and correspondence.
• Prepare, format, and distribute reports, presentations, letters, and other documentation.
• Maintain electronic and hard-copy filing systems.
• Perform data entry and maintain accuracy of records and databases.
• Coordinate meetings, training sessions, lunches, and company events.
• Assist with travel arrangements, including flights, accommodations, and transportation bookings.
• Order and maintain office supplies and coordinate vendor services as required.
• Support invoice processing, purchase order administration, and other administrative accounting functions.
• Assist with onboarding administration and employee documentation as required.
• Support internal communications and departmental projects.
• Maintain confidentiality of sensitive business and employee information.
• Provide general administrative support to leadership and management teams.
• Travel between Endurance Technologies locations and external vendors as required.
• Complete occasional business errands, banking, supply pickups, and administrative support activities requiring local travel.
• Complete other duties and special projects as assigned.

Qualifications

• Minimum 2-3 years of administrative experience in a professional office environment.
• Post-secondary education in Business Administration or a related field is considered an asset.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Valid Class 5 Alberta Driver's Licence required.
• Access to a reliable personal vehicle and willingness to travel locally between company facilities, vendors, and service providers as required.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong customer service orientation and professional demeanor.
• Ability to work independently and collaboratively within a team environment.
• Experience supporting multiple departments is considered an asset.
• Experience with ERP, HRIS, or accounting systems is considered an asset.

Working Conditions

This position operates primarily in a professional office environment and requires frequent use of computers, telephones, printers, and other standard office equipment. The role may involve prolonged periods of sitting and computer work.

Endurance Technologies Inc. is committed to providing an inclusive workplace where all employees are treated with dignity and respect. Employment decisions are based on qualifications, merit, and business needs.