Administrative Assistant

CenerTech Canada Ltd.; Calgary; On-site; CAD 42,000 - 64,000; Full time

Job summary

CenerTech Canada Ltd. in Calgary seeks an experienced Administrative Assistant to join our team. The role focuses on supporting daily office operations, coordinating meetings, preparing documents, and assisting with onboarding for new staff and contractors.

The ideal candidate has 5+ years of administrative experience, strong MS Office skills, and excellent communication. You will handle scheduling, filing, and travel coordination while maintaining professional etiquette with visitors and

Qualifications

• Office and Records Administration Diploma or other suitable education/certification.
• High level of proficiency with Office (MS Word, Excel, Outlook, and PowerPoint).
• Ability to work independently and exceptional skills in managing multiple demands, including prioritizing and meeting deadlines.
• Excellent communication skills, both oral and written.
• Professional etiquette in dealing with external visitors/contractors and co-workers.

Responsibilities

• Assist Joint Health & Safety Committee with meeting minutes, agendas, attendance, and PowerPoint updates.
• File documents; distribute mail; prepare Purolator slips; move inter-office mail to the warehouse weekly.
• Coordinate and order office supplies.
• Coordinate onboarding/off-boarding for new employees and contractors; monitor contract changes.
• Track tank inspections, steam trap checklists, and car seals for audits.
• Update the monthly Operations scorecard.
• Manage Emergency On-call coverage schedules and weekly distribution.
• Book meetings via Outlook.
• Assist with event planning and organization.
• Willing to travel as required for the position.
• Physically capable of lifting up to 20 lbs (9 kg).

Skills

Office Suite

Communication skills

Independence

Education

Office & Records Administration Diploma

Job description

CenerTech Canada Ltd. is seeking anAdministrative Assistantto join our team in Calgary. TheAdministrative Assistant will be responsible for various administrative dutiessome of which are listed below to join their team. We are a team of dedicated professionals who take pride in the work wedo, the exceptional customers we serve.

Job Duties & Responsibilities

• Assisting the Joint Health & Safety Committee in managing meetingminutes, preparing agendas, taking attendance, and updating PowerPointpresentations
• General filing, mail distribution of incoming/outgoing mail, preparingPurolator slips and movement of inter-office mail to the warehouse on a weeklybasis;
• Coordination and ordering of office supplies;
• Coordinating all on-boarding/off-boarding requests for new employees andcontractors as well as monitoring contract extensions, changes, andterminations;
• Tracking tank inspections, steam trap checklists and car seals for auditpurposes;
• Updating the monthly Operations scorecard;
• Managing and updating Emergency On-call coverage schedules anddistributing on a weekly basis;
• Booking meetings through Outlook
• Assisting with event planning & organization
• Willing and able to travel as required for the position.
• Physically capable of lifting and carrying items weighing up to 20 lbs (9 kg).

Education & Experience

A qualified candidate with 5+ years’ experience as anadministrative assistant accompanied by Office and Records AdministrationDiploma or other suitable education/certification.

We are particularly interested in you if you have thefollowing skills and knowledge:

• Office and RecordsAdministration Diploma or other suitable education/certification;
• High level ofproficiency with Office (MS Word, Excel, Outlook, and PowerPoint);
• Ability to workindependently and exceptional skills in managing multiple demands, includingprioritizing and meeting deadlines;
• Excellentcommunication skills, both oral and written;
• Professionaletiquette in dealing with external visitors/contractors and co-workers;