Administrative Assistant - Logistics and Supply Chain

Placements24; Kimberley; On-site; CAD 15,000 - 20,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Office-based role

Team environment

Job summary

Placements24 is seeking an Administrative Assistant to support our client's logistics and supply chain operations in Kimberley. This office-based role focuses on documentation, scheduling, and coordination with drivers and partners.

You will manage records, prepare reports, handle inquiries, and ensure accuracy under deadlines in a dynamic logistics environment. A logistics-related diploma is beneficial, and Microsoft Office proficiency is essential.

Qualifications

• Proven experience as an Administrative Assistant or in a similar support role.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite and familiarity with logistics software.
• Excellent written and verbal communication skills.
• Detail-oriented with accurate documentation.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Provide comprehensive administrative support to the logistics and supply chain team.
• Manage and organize shipping documents, invoices, and delivery records.
• Coordinate with truck drivers, warehouse staff, and clients regarding shipment status and delivery schedules.
• Maintain accurate databases of inventory, shipments, and delivery times.
• Assist with scheduling and tracking of outgoing and incoming shipments.
• Process daily operational reports and ensure data accuracy.
• Handle incoming calls and inquiries related to logistics operations.
• Prepare correspondence and reports for management.
• Ensure compliance with company policies and industry regulations related to logistics.
• Assist with general office duties and other administrative tasks as assigned.

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Proactive problem-solving

Coordination

Education

Logistics Certificate or Diploma

Tools

Microsoft Office Suite

Job description

About the Role

Our client, a leading logistics and supply chain company, is seeking a proactive and organized Administrative Assistant to support their operations team. This role is vital for ensuring the efficient flow of goods and information within the company's supply chain network. Based in Kimberley, Northern Cape , this office-based position requires a hands-on approach and a commitment to supporting the daily demands of the logistics department. You will be responsible for managing documentation, coordinating with drivers and partners, and maintaining operational records. The ideal candidate possesses strong administrative skills, a keen eye for detail, and the ability to thrive in a fast-paced, deadline-oriented environment. This is an excellent opportunity to gain valuable experience in the logistics sector within the region of Kimberley, Northern Cape .

Key Responsibilities

• Provide comprehensive administrative support to the logistics and supply chain team.
• Manage and organize shipping documents, invoices, and delivery records.
• Coordinate with truck drivers, warehouse staff, and clients regarding shipment status and delivery schedules.
• Maintain accurate databases of inventory, shipments, and delivery times.
• Assist with scheduling and tracking of outgoing and incoming shipments.
• Process daily operational reports and ensure data accuracy.
• Handle incoming calls and inquiries related to logistics operations.
• Prepare correspondence and reports for management.
• Ensure compliance with company policies and industry regulations related to logistics.
• Assist with general office duties and other administrative tasks as assigned.

Requirements

• Proven experience as an Administrative Assistant or in a similar support role, preferably within the logistics or supply chain industry.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with logistics software is a strong advantage.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy in documentation and record-keeping.
• Ability to work under pressure and meet tight deadlines.
• A proactive approach to problem-solving and willingness to assist where needed.
• Experience working in Kimberley, Northern Cape is preferred.
• A certificate or diploma in Logistics, Supply Chain Management, or Business Administration is beneficial.

Benefits

• Competitive annual salary of R.
• Opportunity to work in a dynamic and essential industry.
• Gain specialized experience in logistics and supply chain administration.
• Stable, office-based role with a focus on operational support.
• Collaborative team environment.
• Be part of a company critical to regional commerce.
• Potential for growth within the company.