Administrative Assistant - Job #2026-ADM-003

Back In Motion; Richmond; On-site; CAD 22,000 - 31,000; Part time

Job summary

Back in Motion is seeking a casual Administrative Assistant to support services at our Richmond location. You will handle reception, answer and direct calls, process referrals, file setup, and support an interdisciplinary clinical team with in person and telehealth services. A personal vehicle and ability to commute across the lower mainland are required.

Shifts include 3:30pm–7:30pm Monday to Thursday. Compensation starts at $19.25 per hour with opportunities to cover at other BIM locations as

Qualifications

• Strong communication and customer service skills.
• Ability to manage changing priorities and support daily operations.
• Must have access to a personal vehicle and be willing to commute to multiple locations.

Responsibilities

• Reception, answering and directing calls.
• Process referrals and set up/manage files.
• Send reports and support clinical team with in-person and telehealth service delivery.
• Support clinical accreditation procedures and corporate Health & Safety program.

Skills

Communication

Customer service

Adaptability

Multitasking

Tools

MS Office

Zoom

Outlook

MS Teams

Job description

Administrative Assistant - Job #2026-ADM-003

We are looking for a casual Administrative Assistant to support services at our Richmond location.

Location:

Position:

Administrative Assistant (Casual) (Job # 2026-ADM-003)

Schedule:

Availability to work any of these shifts:

Monday to Thursday | 3:30pm-7:30pm

(Please indicate which days and times you are available in your resume or cover letter)

Flexible availability to help cover sick/vacation coverages at the Richmond and Vancouver locations.

Opportunities to also cover at any Back in Motion or Legacies Health Centre locations across the lower mainland where clinics are open 7 days per week.

Core Candidate Skills:

We’re seeking a reliable and adaptable Administrative Assistant with strong communication and customer service skills, able to manage changing priorities and support daily operations. Must have access to a personal vehicle and be willing to commute to the noted locations to meet the needs of the role.

Wage: $19.25

The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management, sending reports, supporting an interdisciplinary clinical team with in person and telehealth service delivery, and providing exceptional customer experience to both external and internal customers. The position may also support clinical accreditation procedures as well as the corporate Health & Safety program.

We invite candidates with similar experience, intermediate skills in MS Office, Zoom, Outlook, MS Teams, etc. If you enjoy helping people and being part of a collaborative team, bring your exceptional customer service and communication skills along with your ability to problem solve and organize multiple priorities.

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people’s lives.

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