Administrative Assistant

Back In Motion; Surrey; On-site; CAD 22,000 - 31,000; Full time

Job summary

Back in Motion is seeking an Administrative Assistant at our Surrey Southpoint location. This full-time permanent role runs 7:30 am to 3:30 pm, Monday to Friday, with flexibility to cover sick/vacation and other BIM sites in the lower mainland.

You’ll manage reception, referrals, file setup, and support a clinical team delivering in-person and telehealth services. Strong communication and customer service are essential, along with MS Office and collaborative problem-solving abilities.

Qualifications

• Must have strong communication and customer service skills.
• Ability to manage changing priorities and support daily operations.
• Must have access to a personal vehicle and commute to locations as needed.
• Intermediate MS Office, Zoom, Outlook, MS Teams skills are desired.

Responsibilities

• Handle reception duties, answer and direct calls, process referrals.
• Set up and manage client files, send reports, and support an interdisciplinary clinical team.
• Assist with in-person and telehealth service delivery and patient experience.
• Support clinical accreditation procedures and corporate Health & Safety program.

Skills

Communication

Customer service

Prioritization

MS Office

Zoom

Outlook

MS Teams

Tools

MS Office

Zoom

Outlook

MS Teams

Job description

We are looking for an Administrative Assistant to support services at our Surrey Southpoint location.

Location:

Surrey Southpoint

Position:

Full Time Permanent

Schedule:

7:30 am to 3:30 pm | Monday to Friday

Flexible availability to help cover sick/vacation coverages. Opportunities to also cover at any Back in Motion or Legacies Health Centre locations across the lower mainland where clinics are open 7 days per week.

Core Candidate Skills:

We’re seeking a reliable and adaptable Administrative Assistant with strong communication and customer service skills, able to manage changing priorities and support daily operations. Must have access to a personal vehicle and be willing to commute to the noted locations to meet the needs of the role.

Wage: $19.25

The successful person will be responsible for reception, answering and directing calls, processing referrals, file set up and management, sending reports, supporting an interdisciplinary clinical team with in person and telehealth service delivery, and providing exceptional customer experience to both external and internal customers. The position may also support clinical accreditation procedures as well as the corporate Health & Safety program.

We invite candidates with similar experience, intermediate skills in MS Office, Zoom, Outlook, MS Teams, etc. If you enjoy helping people and being part of a collaborative team, bring your exceptional customer service and communication skills along with your ability to problem solve and organize multiple priorities.

Back in Motion is a multiple award-winning employer with a culture of excellence, mutual respect, integrity, teamwork, and commitment to people.

Our team members say they enjoy our flexible working conditions within an environment of growth and development. They truly value that we hire from within for new opportunities and leadership roles. Because our teams are diverse and inclusive, we believe we are stronger because of our unique experiences and perspectives. Mentorship, training, opportunities to contribute, and continuous support in our career and personal milestones are just a few standards that are most valued within BIM.

Work with us and with our amazing team to make a real difference in people’s lives.

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