Administrative Assistant, Clinical Operations

Fraser Health Authority; Surrey; On-site; CAD 35,000 - 46,000; Full time

Job summary

Fraser Health Authority in Canada seeks an Administrative Assistant, Clinical Operations to support the Director, Special Projects, and Medical Affairs & Medical Staff Services. You will draft correspondence, prepare reports, and coordinate communications to keep initiatives moving.

This full-time temporary role runs until October 28, 2027. You will manage calendars, organize meetings, and track action items, contributing to patient-centered care and efficient operations across the health

Qualifications

• Grade 12 plus graduation from a recognized administrative or secretarial program.
• Three years' recent related experience in a large complex business or health care environment.
• Equivalent education, training and experience may be considered.

Responsibilities

• Drafts correspondence and transcribes/types reports, presentations, and memoranda.
• Researches, organizes, and summarizes support materials; generates reports and presentations.
• Responds to inquiries as the primary contact or directs to appropriate area.
• Manages calendars; schedules meetings and events; resolves conflicts.
• Coordinates workflow within the assigned area; processes information and follows up.
• Develops new work methods; identifies problems and implements changes.
• Assists monitoring expenditures for budget reports.
• Arranges meetings; prepares agendas/minutes; follows up on action items.
• Performs record management and file searches.
• Performs other related duties.

Skills

Typing 55 wpm

MS Office proficiency

Independent work

Interpersonal skills

Equipment operation

Physical ability

Education

Grade 12 + secretarial program

Three years related experience

Job description

Salary

The salary range for this position is CAD $25.26 - $33.15 / hour

Job Summary

Join a team where your work helps move important healthcare initiatives forward. Reporting to the Director, Special Projects, you'll work closely with leaders across Medical Affairs & Medical Staff Services to support key initiatives. The Administrative Assistant, Clinical Operations keeps people connected, details aligned, and priorities on track, bringing clarity, coordination, and momentum to important work.

This is a full-time temporary role until October 28, 2027, or return of incumbent.

#LI-DNI

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

1. Provides administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
2. Researches, organizes, and summarizes support materials. Generates reports and presentations.
3. Responds to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to appropriate area or individual.
4. Manages appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolves scheduling conflicts and issues.
5. Coordinates the work flow within the assigned area. Receives, reviews, and processes information and takes follow-up action as required.
6. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
7. Assists inthe monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
8. Arranges meetings as directed. Books and sets up meeting rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
9. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
10. Performs other related duties.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities

• Ability to type55 w.p.m.
• Ability to operate a computer using a variety ofdesktop technologyand other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
• Ability to work independently and manage multiple and rapidly changing priorities.
• Ability to deal effectively with others.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.