Administrative Assistant 4

Vancouver Coastal Health; Vancouver; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

Health benefits

Training opportunities

Wellness support

Recognition programs

Staff discounts

Job summary

Vancouver Coastal Health is seeking an Administrative Assistant to support the Chronic Disease Services team at West Vancouver Community Health Centre. The role covers clerical tasks, receptionist duties, document preparation and basic budget monitoring in a client‑centered care model.

Applicants should have an Office Administration Certificate and Grade 12, with three years of related experience or an equivalent combination.

Qualifications

• Grade 12.
• Office Administration Certificate plus three (3) years recent related experience or an equivalent combination of education, training, and experience.

Responsibilities

• Provide administrative/clerical support for a department or program.
• Screen and prioritize incoming materials; greet visitors and answer calls.
• Maintain timekeeping records and budget monitoring; assist with procurement and postings.

Skills

Typing 50 wpm

Rapport with clients

Communication skills

Plan and prioritize

Teamwork

Education

Office Administration Certificate

Grade 12

Job description

Come work as an Administrative Assistant with Vancouver Coastal Health (VCH) on the Chronic Disease Services team at West Vancouver Community Health Centre.

Within the context of a client centered care model and in accordance with established vision and values of the organization, the Administrative Assistant is responsible to perform administrative/clerical support functions for a department and/or program. Screens and prioritizes incoming materials. Supervises clerical staff as required. Acts as a receptionist; answers telephone and greets visitors, determines nature of call/visit, takes or relays messages or provides general information about program, services and/or other community resources or refers to others. Provides assistance with recruitment requests; completes information for posting purposes according to procedure when directed to fill vacancies. Provides assistance with monitoring and analyzing program budget. Processes and/or monitors expenses. Performs word processing duties; drafts forms, prepares/types letters, memos, and reports. Transcribes assessments, case reviews, progress notes and summaries. Assists with web-site maintenance and other communication strategies including resources and communication bulletin boards; Compiles statistics, maintains timekeeping records, maintains departmental levels of stationery and makes arrangement for building and/or office equipment maintenance and repairs Maintains client charts. Schedules/arranges appointments/bookings for clients.

The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

Why join Vancouver Coastal Health?

VCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Education & Experience

• Grade 12.
• Office Administration Certificate plus three (3) years recent related experience or an equivalent combination of education, training, and experience.

Knowledge & Abilities

• Knowledge of general office procedures.
• Knowledge of medical terminology.
• Ability to type at 50 w.p.m.
• Ability to keyboard 6,000 keystrokes per hour.
• Ability to establish and maintain rapport with clients.
• Ability to communicate effectively/tactfully both verbally and in writing.
• Ability to compose business correspondence.
• Ability to plan, organize and prioritize.
• Ability to work under the pressure of interruptions and adapt to changes.
• Ability to problem solve and take initiative.
• Ability to work both independently and as a member of a multidisciplinary team.
• Ability to do basic mathematical calculations.
• Ability to operate related equipment.
• Basic computer literacy to operate a computerized client care information system and word processing, spreadsheet, Internet and e-mail software.
• Physical ability to perform the duties of the job.

Only short-listed applicants will be contacted for this posting.

Thank you for your interest in Vancouver Coastal Health.