Administrative Assistant: Front Desk & Finance Ops

Advantage Personnel; Saint John; On-site; CAD 28,000 - 33,000; Full time

Job summary

Advantage Personnel in Saint John, NB is seeking an Administrative Assistant to provide essential office support, handle frontline client intake, and maintain accurate records. The role requires strong communication and organizational skills and proficiency with Microsoft Office.

You will manage invoices, QuickBooks-based accounts payable/receivable, bank reconciliations, and filing, while supporting general office operations. Monday–Friday, 8:00 AM–4:30 PM, with hourly pay of $20–$24.

Qualifications

• Minimum 2 years of administrative experience.
• QuickBooks experience preferred.
• Proficiency in Microsoft Office.
• Strong communication, organizational, and multitasking skills.

Responsibilities

• Provide administrative support to office staff
• Manage client intake processes and appointments
• Answer phones and manage correspondence
• Prepare and maintain documents and filing systems
• Process invoices and manage accounts payable/receivable in QuickBooks
• Reconcile bank statements and maintain financial records
• Order office supplies and support general office operations

Skills

Administrative experience

Microsoft Office

Communication

Organization

Multitasking

Tools

QuickBooks

Job description

Advantage Personnel in Saint John, NB is seeking an Administrative Assistant to provide essential office support, handle frontline client intake, and maintain accurate records. The role requires strong communication and organizational skills and proficiency with Microsoft Office.

You will manage invoices, QuickBooks-based accounts payable/receivable, bank reconciliations, and filing, while supporting general office operations. Monday–Friday, 8:00 AM–4:30 PM, with hourly pay of $20–$24.