Bookkeeper / Administrative Assistant

ServiceMaster Clean of Canada; City of Moncton; On-site; CAD 36,000 - 56,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Extended health care

Life insurance

Vision care

Job summary

ServiceMaster Clean Moncton is seeking a full-time Administrative Assistant / Bookkeeper to join our office team. Reporting to the Office Manager, the chosen candidate will handle invoicing, purchasing, payroll, banking and reporting tasks, with typical hours Monday to Friday 10:00am–3:30pm or extended as needed.

The ideal candidate will have a post-secondary degree or diploma in accounting or business, 5+ years of practical experience, and proficiency with QuickBooks and payroll software.

Qualifications

• Post-secondary degree or diploma with a focus in accounting or general business.

Responsibilities

• Record financial transactions including sales, payroll expenses and purchases.

Skills

Franchisee model financial experience

QuickBooks

Payroll software

Office 365

Excel

Timekeeping software

CorrigoPro

Contractor Check

Education

Post-secondary degree or diploma in accounting or general business

Tools

QuickBooks

Payroll Software

Office 365

CorrigoPro

Contractor Check

TimeKeeping Software

Job description

ServiceMaster Clean Moncton is looking for a full time Administrative Assistant / Bookkeeper to join our office team. Reporting to the Office Manager, the selected candidate will be responsible for duties related (but not limited) to invoicing, purchasing, payroll, banking, reporting, account reconciliations, budgeting, etc. The role will be Monday to Friday 10:00am to 3:30pm daily or extended as needed.

The following is a list of essential duties and responsibilities of this job. The tasks and the time spent performing each task may vary as business needs. ServiceMaster Clean Moncton maintains the right to modify job duties and responsibilities at its discretion.

Key Areas Of Responsibility Include

• Recording financial transactions, such as sales, bank transactions, payroll expenses, bank transactions, payroll expenses and purchases
• Using Accounting software and spreadsheet software
• Reconciling bank statements to company records
• Processing payroll, including calculating wages and deductions, payroll accrual, ROE's, T4's
• Ensuring financial activities comply with tax, payroll and foreign currency regulations
• Performing accounts payable duties, including keeping track of supplier invoices and remitting timely payments
• Overseeing accounts receivable by creating invoices, tracking payments and collecting overdue accounts
• Maintain organized financial records and documentation for audits, quarterly and year-end
• File remittance and company filing, such as, GST/HST, corporate taxes, royalty reporting, WorkSafe
• Maintain Company Insurance, such as Liability Insurance, Life & Group Insurance, Automobile, Contractors Compliance, Facility Insurance
• Receptionist Duties: Provide administrative support where required

The Ideal Candidate Will Have

• Post-secondary degree or diploma with a focus in accounting or general business
• 5+ years of practical experience
• Franchisee Model financial experience
• Demonstrated experience with Quickbooks and Payroll Software
• Advanced knowledge of general accounting principles, reconciliations & budgets
• Excellent knowledge of Office 365 Microsoft Excel, Word, Outlook and Teams
• TimeKeeping Software
• CorrigoPro
• Contractor Check

The Ideal Candidate Will Be

• Strong team player.
• Well organized and detail oriented.
• An excellent communicator
• Willingness to help in all aspects of the business
• You must be able to pass a Security Clearance, have a valid Driver’s License, reliable vehicle and as well as clean a Driver’s Abstract.

Benefits

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care

Work Location

• In person at ServiceMaster Clean Moncton, 555 Edinburgh Drive, Unit 5

Pay

• To be determined

General

• Maintain professional conduct and appearance in all internal and external facing activities
• Establish positive report with clients when possible
• Provide an exceptional level of service that exceeds the expectation of the client
• Conduct all work in accordance with company safety practices to ensure a safe work environment
• Adhere to all company workplace policies
• Perform other duties as may be required

Competitive Base Salary Commensurate With Experience Including Standard Benefits

By joining ServiceMaster Clean, you will be part of an industry leading company with over 65 years of expertise in Canada and opportunities from coast to coast. You'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals.

ServiceMaster Clean takes great pride in exceeding the expectations of our customers. Behind our commitment to excellence are five key attributes that define who we are and what makes us different from any other.

We Are Experts

We Are Committed

We Are Complete

We Are Driven

We Are Steadfast