Bookkeeper / Administrative Assistant

IICRC; City of Moncton; Hybrid; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Dental care

Disability insurance

Extended health care

Life insurance

Vision care

Job summary

ServiceMaster Clean of Fraser Valley in Moncton is seeking a full-time Administrative Assistant / Bookkeeper to join their office team. Responsibilities include invoicing, payroll, banking, and financial reporting. The ideal candidate should possess a post-secondary degree and 5+ years of practical experience in similar roles.

Benefits include dental care, disability insurance, extended health care, and a supportive work environment. Expected start date is June 8, 2026.

Qualifications

• 5+ years of practical experience in accounting or bookkeeping.
• Franchisee model financial experience preferred.
• Excellent organizational and communication skills.

Responsibilities

• Record financial transactions, including sales and payroll.
• Reconcile bank statements and maintain organized financial records.
• Process payroll and ensure compliance with regulations.

Skills

QuickBooks

Payroll software

Account reconciliations

Office 365 (Excel, Word, Outlook, Teams)

Time‑keeping software

CorrigoPro

Contractor Check

Education

Post-secondary degree or diploma in accounting or business

Job description

ServiceMaster Clean Moncton is looking for a full‑time Administrative Assistant / Bookkeeper to join our office team. Reporting to the Office Manager, the selected candidate will be responsible for duties related (but not limited) to invoicing, purchasing, payroll, banking, reporting, account reconciliations, budgeting, etc. The role will be Monday to Friday 10:00am to 3:30pm daily or extended as needed.

The following is a list of essential duties and responsibilities of this job. The tasks and the time spent performing each task may vary as business needs. ServiceMaster Clean Moncton maintains the right to modify job duties and responsibilities at its discretion.

Key areas of responsibility include:

• Recording financial transactions, such as sales, bank transactions, payroll expenses and purchases
• Using accounting software and spreadsheet software
• Reconciling bank statements to company records
• Processing payroll, including calculating wages and deductions, payroll accrual, ROE's, T4's
• Ensuring financial activities comply with tax, payroll and foreign currency regulations
• Performing accounts payable duties, including keeping track of supplier invoices and remitting timely payments
• Overseeing accounts receivable by creating invoices, tracking payments and collecting overdue accounts
• Maintaining organized financial records and documentation for audits, quarterly and year‑end
• File remittance and company filing, such as GST/HST, corporate taxes, royalty reporting, WorkSafe
• Maintaining company insurance, such as liability insurance, life & group insurance, automobile, contractors compliance, facility insurance
• Receptionist duties: provide administrative support where required

The ideal candidate will have:

• Post‑secondary degree or diploma with a focus in accounting or general business
• 5+ years of practical experience
• Franchisee model financial experience
• Demonstrated experience with QuickBooks and payroll software
• Advanced knowledge of general accounting principles, reconciliations & budgets
• Excellent knowledge of Office 365 Microsoft Excel, Word, Outlook and Teams
• Time‑keeping software experience
• CorrigoPro experience
• Contractor Check experience

The ideal candidate will be:

• Strong team player
• Well organized and detail oriented
• Excellent communicator
• Willingness to help in all aspects of the business
• Must be able to pass a security clearance, have a valid driver’s license, reliable vehicle and a clean driver’s abstract

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care

Work Location:

• In person at ServiceMaster Clean Moncton, 555 Edinburgh Drive, Unit 5

Pay:

• To be determined

General:

• Maintain professional conduct and appearance in all internal and external facing activities
• Establish positive rapport with clients when possible
• Provide an exceptional level of service that exceeds the expectation of the client
• Conduct all work in accordance with company safety practices to ensure a safe work environment
• Adhere to all company workplace policies
• Perform other duties as may be required

Expected start date: June 8, 2026 (or earlier if available)