Administrative Assistant #26-22

North Eastern Ontario Family and Children's Services (NEOFACS); Kapuskasing; On-site; CAD 45,073 - 53,691; Full time

Job summary

North Eastern Ontario Family and Children's Services (NEOFACS) in Kapuskasing is seeking a full-time Administrative Assistant to provide comprehensive administrative and clerical support to the Agency and its programs.

You will perform data entry, format documents, schedule and attend departmental meetings with minutes, greet visitors, answer calls, and assist with additional clerical tasks to support daily operations.

Qualifications

• Post‑secondary education in Office Administration or equivalent education, training, and work experience; prior office administration experience is an asset.
• Advanced computer skills with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Excellent communication, analytical, interpersonal, self‑motivation, and problem‑solving skills, with the ability to set priorities.
• Bilingualism (English/French) is required.
• Must possess a minimum G2 driver’s license and be willing to obtain a G‑class license or already hold a valid G‑class license with access to a vehicle.

Responsibilities

• Perform data entry functions and maintain accurate records.
• Format documents, forms, and reports.
• Schedule and attend departmental meetings, taking minutes and distributing notes.
• Provide receptionist duties, including greeting visitors and handling calls.
• Perform additional clerical tasks and assist with agency operations as assigned.

Skills

Customer service

Communication

Interpersonal skills

Analytical thinking

Problem solving

Prioritization

Bilingual EN/FR

Self-motivation

Driver's license

Education

Office Administration education

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

ADMINISTRATIVE ASSISTANT (Full‑time – Kapuskasing)

As a member of the Clerical team, the Administrative Assistant will provide comprehensive administrative and clerical support to the Agency and its programs.

Responsibilities

• Perform data entry functions and maintain accurate records.
• Format documents, forms, and reports.
• Schedule and attend departmental meetings, taking minutes and distributing notes.
• Provide receptionist duties, including greeting visitors and handling calls.
• Perform additional clerical tasks and assist with agency operations as assigned.

Qualifications & Requirements

• Post‑secondary education in Office Administration or equivalent education, training, and work experience; prior office administration experience is an asset.
• Advanced computer skills with Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Excellent communication, analytical, interpersonal, self‑motivation, and problem‑solving skills, with the ability to set priorities.
• Bilingualism (English/French) is required.
• Must possess a minimum G2 driver’s license and be willing to obtain a G‑class license or already hold a valid G‑class license with access to a vehicle.

Salary and Employment Status

Salary: $45,073 – $53,691 annually

Vacancy Status: Vacant Position

Equal Employment Opportunity

NEOFACS is committed to an inclusive, barrier‑free selection process and provides accommodations for applicants with disabilities. Reservation is made for all applicants following applicable laws and regulations.