#26-31 Administrative Assistant

North Eastern Ontario Family and Children's Services (NEOFACS); Hearst; On-site; CAD 45,000 - 54,000; Full time

Job summary

North Eastern Ontario Family and Children's Services (NEOFACS) is seeking an Administrative Assistant to join the Clerical team in Hearst. The role focuses on administrative and clerical support, including data entry, document formatting, scheduling, and meeting note-taking.

The successful candidate will provide courteous, confidential customer service and contribute to the efficient operation of the agency.

Qualifications

• Post-secondary education in an Office Administration Program or equivalent education, training and work experience.
• Advanced computer skills with Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Exceptional communications and analytical skills.
• Excellent interpersonal, self-motivation and problem-solving skills with the ability to set priorities.
• Bilingualism (English/French) is required.
• Candidates must possess a minimum G2 driver’s license and be willing to obtain a G Class license or already possess one and have access to a vehicle.

Responsibilities

• Provide administrative and clerical support through data entry, formatting documents, forms and reports.
• Schedule meetings, attend and take notes for departmental meetings.
• Perform receptionist duties and other duties as assigned.
• Work with demonstrated flexibility to ensure efficient operation of the Agency.

Skills

Office administration

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Customer service

Communications

Analytical skills

Interpersonal skills

Time management

Bilingual English/French

G2 driver's license

Own vehicle

Education

Office Administration program or equivalent

Job description

Full-time Position in Hearst

As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will be to provide clerical support through data entry functions, formatting documents, forms and reports, schedule, attend and take notes for departmental meetings, perform receptionist duties and other duties as assigned. With demonstrated flexibility, the Administrative Assistants perform tasks and functions in an organized, timely and professional manner, ensuring the efficient and effective operation of the Agency.

Administrative Services

Hearst

Job Requirements (qualifications And Skills)

• Post-secondary education in an Office Administration Program or equivalent education, training and work experience. Previous work experience in office administration is an asset.
• Advanced computer skills with Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Exceptional communications and analytical skills.
• Excellent interpersonal, self-motivation and problem-solving skills with the ability of setting priorities.
• Bilingualism (English/French) is required.
• Candidates must possess a minimum G2 driver’s license at the time of application and be willing to obtain a valid G Class driver’s license as a condition of employment or already possess a valid G Class driver’s license and have access to their own vehicle.

The job description for this position is available upon request.

Salary

$45,073 - $53,691 annually

Vacancy Status

Vacant Position

Job Category

Full-Time

Competition #

26-31

Closing date

June 8, 2026

NEOFACS does not use artificial intelligence to screen, assess, or select applicants for this position.

NEOFACS is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

Working together for the well-being and safety of children, youth and families.