#26-26 Administrative Assistant

North Eastern Ontario Family and Children's Services (NEOFACS); Timmins; On-site; CAD 45,000 - 54,000; Full time

Job summary

North Eastern Ontario Family and Children's Services (NEOFACS) in Timmins seeks an Administrative Assistant to provide clerical support for the Agency and programs. You will handle data entry, document formatting, scheduling and meeting notes, plus receptionist tasks to ensure smooth operations.

The role requires MS Office proficiency, strong communication and the ability to work bilingually in English and French, with a valid G2 license or access to a vehicle.

Qualifications

• Post-secondary education in an Office Administration Program or equivalent education, training and work experience.
• Advanced computer skills with Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Exceptional communications and analytical skills.
• Excellent interpersonal, self‑motivation and problem‑solving skills with the ability of setting priorities.
• Bilingualism (English/French) is required.
• G2 license required; willing to obtain G Class license or have access to a vehicle.

Responsibilities

• Provide clerical support through data entry functions, formatting documents, forms and reports.
• Schedule, attend and take notes for departmental meetings.
• Perform receptionist duties and other duties as assigned.
• With demonstrated flexibility, operate in an organized, timely and professional manner.

Skills

Bilingual English/French

Data entry

Meeting notes

Reception duties

Communication skills

Interpersonal skills

Analytical skills

Prioritization

G2 license

Education

Office Administration program or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Full‑time Position in Timmins

As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will be to provide clerical support through data entry functions, formatting documents, forms and reports, schedule, attend and take notes for departmental meetings, perform receptionist duties and other duties as assigned. With demonstrated flexibility, the Administrative Assistants perform tasks and functions in an organized, timely and professional manner, ensuring the efficient and effective operation of the Agency.

Administrative Services

Timmins

Job Requirements (qualifications and Skills)

• Post-secondary education in an Office Administration Program or equivalent education, training and work experience. Previous work experience in office administration is an asset.
• Advanced computer skills with Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Exceptional communications and analytical skills.
• Excellent interpersonal, self‑motivation and problem‑solving skills with the ability of setting priorities.
• Bilingualism (English/French) is required.
• Candidates must possess a minimum G2 driver’s license at the time of application and be willing to obtain a valid G Class driver’s license as a condition of employment or already possess a valid G Class driver’s license and have access to their own vehicle.

Salary: $45,073 - $53,691 annually

Closing date: August 14, 2026

NEOFACS is committed to an inclusive, barrier‑free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

Job Category: Full‑Time

Competition #: 26-26