Administrative Assistant #26-36

North Eastern Ontario Family and Children's Services (NEOFACS); Kapuskasing; On-site; CAD 45,073 - 53,691; Full time

Job summary

North Eastern Ontario Family and Children’s Services (NEOFACS) in Kapuskasing seeks an Administrative Assistant for an 18-month full-time contract. The role provides administrative and clerical support to the Agency and its programs, handling data entry, document formatting, scheduling, and meeting notes.

You will work as part of the clerical team, ensuring smooth operations with strong MS Office skills, courteous service, and effective communication in both English and French.

Qualifications

• Post-secondary education in Office Administration or equivalent.
• Strong MS Office skills: Outlook, Word, Excel, PowerPoint.
• Excellent communication and customer service abilities.
• Bilingual English/French required.
• G2 license with willingness to obtain G class if needed.

Responsibilities

• Provide clerical support and data entry for the Agency and programs.
• Format documents, schedule meetings, and take notes during departmental meetings.
• Perform receptionist duties and other duties as assigned.

Skills

Bilingual English/French

Customer service

Communication skills

Analytical skills

Interpersonal skills

Time management/ prioritization

Driver's license (G2/G)

Education

Post-secondary education in Office Administration or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

$45,073 - $53,691 annually.

18-Month Full-Time Contract Position in Kapuskasing.

As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will be to provide clerical support through data entry functions, formatting documents, scheduling, attending and taking notes for departmental meetings, performing receptionist duties and other duties as assigned. With demonstrated flexibility, you will perform tasks and functions in an organized, timely and professional manner, ensuring the efficient and effective operation of the Agency.

Requirements (English)

• Post‑secondary education in an Office Administration Program or equivalent education, training and work experience. Previous work experience in office administration is an asset.
• Advanced computer skills with Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to provide courteous and confidential customer service.
• Exceptional communication and analytical skills.
• Excellent interpersonal, self‑motivation and problem‑solving skills with the ability to set priorities.
• Bilingualism (English/French) is required.
• Candidates must possess a minimum G2 driver’s license at the time of application and be willing to obtain a valid G Class driver’s license as a condition of employment or already possess a valid G Class driver’s license and have access to their own vehicle.

Exigences de l’emploi (fractions)

• Éducation postsecondaire dans un programme d’administration de bureau ou éducation, formation et expérience professionnelle équivalentes. Une expérience professionnelle antérieure dans le domaine de l’administration de bureau est un atout.
• Compétences informatiques avancées avec Microsoft Outlook, Word, Excel et PowerPoint.
• Capacité à fournir un service à la clientèle courtois et confidentiel.
• Compétences exceptionnelles en matière de communication et d’analyse.
• Excellentes compétences en matière de relations interpersonnelles, de motivation personnelle et de résolution de problèmes, avec la capacité de fixer des priorités.
• Le bilinguisme (anglais et français) est requis.
• Les candidats doivent être titulaires d’un permis de conduire G2 au moment de la candidature et être disposés à obtenir un permis de conduire de classe G valide comme condition d’emploi ou être déjà titulaires d’un permis de conduire de classe G valide et avoir accès à leur propre véhicule.

EEO and Inclusive Selection Statement

NEOFACS is committed to an inclusive, barrier‑free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

Les Services à la famille et à l’enfance du Nord‑Est de l’Ontario s’engagent à suivre un processus de sélection inclusif et sans obstacle. Si nous communiquons avec vous concernant le présent concours, veuillez aviser la coordonnatrice ou le coordonnateur de l’entrevue des mesures d’adaptation dont vous pourriez avoir besoin pendant notre processus de sélection. Les renseignements recueillis relativement aux besoins d’adaptation des candidates ou des candidats seront traités de façon confidentielle.