Administrative Assistant- 18 Month Contract

Cascadia Metals; Hamilton; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Extended Medical

Dental

Life Insurance

Vision

Equipment provided

Work-life balance

Growth opportunities

Job summary

Cascadia Metals is seeking an Admin Assistant to support the Hamilton branch in an 18-month maternity-leave contract with potential for full-time employment for the right person.

You will handle customer inquiries, AR/AP duties, scheduling, procurement, and order administration, ensuring accurate records and timely responses. The role requires strong organizational skills and proficient MS Office usage.

Qualifications

• Minimum of one year of administrative/office support experience.
• Post-secondary education in business administration preferred.
• Proficiency in Word, Excel, PowerPoint and Outlook.
• Strong written and verbal communication with professional customer interactions.
• Strong organizational and time-management skills with attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Ability to work independently while contributing within a team.
• Strong problem-solving skills and sound judgment in admin matters.

Responsibilities

• Serve as the primary administrative contact for customers with timely assistance.
• Accounts receivable: cheque deposits, payments via Moneris, apply payments, issue statements.
• Accounts payable: coordinate invoice inquiries and payments.
• Coordinate production scheduling to support operations and commitments.
• Provide sales and order administration: PO/SO creation, inventory lookups, status updates.
• Procure office/warehouse supplies and maintain stock levels.
• Manage branch admin services: correspondence, mail, inter-branch communications, courier.

Skills

Administrative experience

Strong communication

Organizational skills

Time management

Independent worker

Team collaboration

Education

Post-secondary education in business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Cascadia Metals is actively seeking qualified candidates for the position of Admin Assistant, to work out of our Hamilton branch. This will be an 18-month contract for a maternity leave, which could lead to a full-time role for the right person.In this role, you will be performing administrative duties. This is a position for someone who has administrative experience. Duties for this position include, but are not limited to:

Responsibilities

• Serve as the primary administrative point of contact for customers, providing professional and timely assistance with general inquiries.
• Perform Accounts Receivable administration, including cheque deposits, credit card payment processing through Moneris, applying payments in Steel Plus, releasing orders upon payment, issuing Statements of Account, and responding to account-related inquiries.
• Act as the branch Accounts Payable contact, coordinating invoice inquiries and supporting branch payment processing.
• Coordinate production scheduling to support operational requirements and customer commitments.
• Provide sales and order administration, including creating and processing purchase orders and sales orders, completing inventory lookups, and providing order status updates to customers and Sales Representatives.
• Coordinate the procurement of office and warehouse supplies and maintain appropriate supply levels.
• Manage branch administrative services, including correspondence, document processing, inter-branch communications, incoming and outgoing mail, and courier services.

Requirements

• Minimum of one year of experience in an administrative, office support, or receptionist role.
• Post-secondary education in business administration or a related field is preferred.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills with a professional approach to customer and internal interactions.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to prioritize multiple responsibilities and work effectively in a fast-paced environment.
• Demonstrated ability to work independently while contributing effectively within a collaborative team environment.
• Strong problem-solving skills and the ability to exercise sound judgment in day-to-day administrative matters.

Why Work for Us?

• We believe in work that stays at work by offering our employees a work-life balance along with exceptional benefits.
• Company paid benefits package, including Extended Medical, Dental, Life Insurance and Vision
• the proper equipment to allow you to succeed in your job
• an opportunity to grow with a progressive company
• While all responses are appreciated only those being considered for interviews will be acknowledged.