Admin Assistant - 18 Month Contract

Cascadia Metals Ltd.; Hamilton; On-site; CAD 38,000 - 52,000; Full time

Benefits offered by this job

Company paid benefits (ExtendedMedical

Dental, Life Insurance and Vision)

Provided equipment

Growth opportunities

Job summary

Cascadia Metals Ltd. is seeking an Admin Assistant for an 18-month maternity contract at our Hamilton branch. You will perform a range of administrative duties including AR/AP processing, scheduling, order management, and customer service. This role requires at least 1 year of administrative experience and strong MS Office skills.

We offer a benefits package and a supportive environment with opportunities to grow within a progressive company, while maintaining work-life balance.

Qualifications

• Minimum of 1 year experience in an administrative or receptionist role.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and analytical abilities.
• Ability to work independently and collaboratively in an office.
• Post-secondary education preferred.

Responsibilities

• Greet customers and assist with inquiries in a professional manner.
• Accounts receivable: cheque deposits, credit card processing, apply payments, release orders.
• Production scheduling and providing statements of accounts.
• Accounts payable contact for the branch.
• Customer service: create and process POs, sales orders, update customers and reps, manage emails and calls, inventory lookups.
• Order office and warehouse supplies; provide staff support and clerical duties.
• Assist staff, managers and sales reps; handle mail, courier and inter-branch communication.
• Collect and process expenses for office and personnel.

Skills

MS Office

Communication skills

Organizational skills

Analytical skills

Independent work

Team collaboration

Education

Post-secondary education preferred

Tools

Moneris

Steel Plus

Job description

About the job ADMIN ASSISTANT- 18 MONTH CONTRACT

Cascadia Metals stands firm in its founding principles, with a steadfast commitment to success. Our growth is a testament to the dedication of our owners and our ongoing investment in both infrastructure and, more importantly, our people-our valued employees. As we continue to evolve, our strength remains unwavering, driving us to enhance efficiency and embrace progress. With an optimistic outlook on the future, we firmly believe in enduring potential for creative and innovative distribution. Join us at Cascadia Metals, where resilience meets innovation, and together, we shape a dynamic future.

Cascadia Metals is actively seeking qualified candidates for the position of Admin Assistant, to work out of our Hamilton branch. This will be a 18-month contract for a maternity leave. In this role, you will be performing administrative duties. This is a position for someone who has administrative experience. Duties for this position include, but are not limited to:

Responsibilities:

• Meeting customers with enthusiasm and assisting with their inquiries.
• Accounts Receivable- Cheque Deposits/ Credit Card Payment Processing through Moneris. Applying AR Payments into Steel Plus as well as releasing orders with payment.
• Production Scheduling
• Providing Statements of Accounts and helping with AR questions.
• Accounts Payable Contact for the Branch
• Customer Service- PO creating & processing, Creating Sales Order, providing update to customer/Sales Rep. responding to phones and e-mails enquiries, Inventory look ups.
• Responsible for ordering office and warehouse supplies as needed.
• Provides assistance to staff, managers and sales reps.
• Provides standard clerical duties assigned including faxing, copying, mailing and communicating with other branches. Courier, receiving and distributing individual mail.
• Collecting and completing expenses for office and selecting personnel.

Requirements:

• Minimum of 1-year experience working in an administrative or receptionist role
• Post-secondary education is preferred
• Excellent working knowledge of MS Office - Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills
• Strong organizational and analytic skills
• Ability to work independently
• Ability to work collaboratively within an office environment

Why Work for Us?

We believe in work that stays at work by offering our employees a work-life balance along with exceptional benefits.

• Company paid benefits package, including Extended Medical, Dental, Life Insurance and Vision
• the proper equipment to allow you to succeed in your job
• an opportunity to grow with a progressive company

While all responses are appreciated only those being considered for interviews w ill be acknowledged.