Office Administrator

Sasco Contractors Ltd.; Victoria; On-site; CAD 16,000 - 24,000; Part time

Job summary

Sasco Contractors Ltd. in Victoria, BC, is seeking a part-time on-site administrator to support service requests, quotes, and project coordination. The role covers estimating tasks, customer records, invoicing, and routine site safety documentation.

You will work 16–24 hours weekly, typically Tue–Thu, with a 12-month contract to cover maternity leave. Experience in construction or electrical spaces is preferred, with strong communication and organizational skills.

Qualifications

• 1-3 years in a technical support role for electrical installs or equipment supply.
• 1-3 years in a construction environment is an asset.
• Proficiency with SiteMax, BuildOps, BlueBeam and Procore preferred.
• MS Office suite and related tools familiarity.

Responsibilities

• Respond to customer service requests by phone and email.
• Assist with quoting and basic estimating tasks for service work.
• Set up new customers and maintain records, including deposits.
• Administer work orders from dispatch to invoicing.
• Coordinate project data, procurements, and drawings as required.
• Support site safety documentation and routine inspections.

Skills

Strong communication

Attention to detail

Time management

Organizational skills

Willingness to learn

Tools

SiteMax

BuildOps

BlueBeam

Procore

MS Office

Job description

WHO WE ARE:

Sasco Contractors Ltd, serves the industrial, commercial, and institutional markets all over BC, specializing in distribution upgrades, commercial one-off new builds, tenant improvements, server rooms and data communication in "mission critical environments", complicated fire alarm upgrades, EV car chargers, and electrical service and maintenance.

POSITION DETAILS:

• This is a 12-month contract position to cover a maternity leave with the possibility of a 6-month extension.
• This is a part-time, on-site role, requiring 16-24 hours per week, typically worked Tuesday through Thursday, up to 8 hours per day.
• Days in the office may be adjusted based on operational and role requirements.

WHAT YOU'LL DO:

Work shall include but not necessarily be bound by the following:

SERVICE:

• Respond to customer service requests through telephone and email.
• Assist with putting together quotes for service work.
• Performs basic estimating tasks and present smaller quotes for PM review.
• Set up new customers and maintain customer records, including negotiation of deposit amounts.
• Administer the work order process from dispatch to invoices.
• Administer customer surveys and promote the after-sales experience of customers.

PROJECTS:

• Project Initiation: Maintain the data in the Quote Book, assist with the completion of pre-qualification and tender documentation, ACCUBID setup and assist with counts and take-offs as required, coordinate the signing of contracts, apply for bonding, apply for union funding
• Project Planning: Setup of the jobs in software applications, issue purchase orders to suppliers, distribute shop drawings, organize and print manuals; setup e-procurement systems, and obtain WCB, Certificate of Insurance and signed Health & Safety Agreements are provided by subcontractors.
• Project Execution: Ensure compliance reports have been completed, administer change requests, prepare billings, occasional site visits
• Project Monitoring: Material tracking, track the status of permits and renew where applicable, update changes in estimates, run, and review project reports.
• Project Closure: Prepare close-out documentation, arrange final permits, confirm no outstanding items prior to notifying accounting to close the job.

OTHER:

• Participate in process improvement initiatives within the department.
• Participate in the weekly department meetings.
• Conduct occasional site visits and material pickup as needed.
• Work with the Internal Operations Manager to organize training sessions.
• Coordinate office and field safety related documents.
• Maintain inventory of PPE (gloves, ear plugs, glasses first aid kits and Sasco clothing)
• Carry out and document monthly inspections of the office and shop vehicle.
• Coordinate warehouse and tool management activities with the superintendent’s support.
• Receive material and supply deliveries.
• Oversee the coordination of office cleaning tasks.
• Procure and manage inventory of office supplies.
• Assist in setting up employee tablets and phones.
• Facilitate the process of obtaining government clearances.

WHAT YOU’LL BRING:

• 1-3 years of experience in a technical support position for either electrical installations or the supply of electrical equipment is an asset.
• 1-3 years of experience in a construction environment is an asset.
• Proficiency in SiteMax, BuildOps, BlueBeam and Procore are an asset
• Proficiency in MS Office suite (Word, Excel, PowerPoint) and related tools (Outlook, SharePoint, Forms and Lists).
• Strong communication, coordination, follow up and task tracking abilities.
• Attention to detail with high accuracy, analytical & problem-solving skills
• Ability to manage time pressure, shifting priorities, and multiple tasks
• Strong organizational and prioritization abilities
• Openness to learning and improving processes
• Class 5 driver's license in good standing with the Province of BC.

WHY CHOOSE US:

We’re committed to creating an environment where our employees can thrive. Our range of benefits, workplace culture, and opportunities designed to support our people reflect that commitment:

• Competitive salary range aligned with skills and experience.
• Paid time off (calculated at 6%), equivalent to 3 weeks per year, paid out on each pay cheque.
• Multiple Recognition Programs and regular staff engagement activities such as team lunches, games, social events, annual holiday celebrations and team-building sessions.
• Supportive workplace culture that encourages learning, collaboration, and continuous improvement.

At Sasco Contractors, we thrive through our commitment to Growth, Teamwork and Ambition. We take equal access to fair opportunities seriously. Our staff is involved in opportunities that reflect their unique potential and interests. We encourage applications from all qualified candidates. If you need accommodation during the hiring process, please let us know and we'll work with you to meet your needs.

For more information about us and what we do check us out on:

https://www.sascocontractors.com/