Administrative Assistant

1-800-GOT-JUNK?; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

An innovative business-management group is hiring an experienced Executive Assistant to support their CEO and COO in Toronto. The role involves managing calendars, scheduling meetings, and handling internal communications in a fast-paced, entrepreneurial environment. The ideal candidate will have 2-3 years of relevant experience, strong organizational skills, and proficiency in Google Workspace. This is a unique opportunity to be an integral part of a dynamic team committed to excellence.

Qualifications

• 2–3 years of experience in an executive or administrative assistant role.
• Excellent Google Workspace experience.
• Tech-savvy in managing online meetings.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Prepare agendas and take notes.
• Draft and edit internal communications.

Skills

Excellent organizational skills

Strong communication skills

Proficient in Google Workspace

Ability to manage multiple priorities

Job description

We are actively hiring for an experienced Executive Assistant to the CEO & COO

Location: North York — We are an in‑office culture. Compensation: Base salary + benefits.

ABOUT US

We’re BUOY6 – a fast‑growing business‑management group that supports our multiple 1-800-GOT-JUNK? franchises across North America. Driven by performance, energy, and strong culture, we move quickly, think creatively, and care deeply about doing things the right way—for our team, our customers, and our future. We believe in hiring “Happy, Hungry, Hardworking, and Helpful” people and giving them the freedom to achieve success in their role and to make things happen. At BUOY6, you’ll find a culture that values trust, candour, action, and always doing the right thing.

WHAT WE NEED

We’re looking for a sharp, highly organized, resourceful, and approachable Executive Assistant to support our Executive Leadership team in their day‑to‑day activities—and help keep the business moving. You’ll manage busy calendars, coordinate meetings, handle agenda prep and follow‑ups, book travel, plan team events, support small projects, and jump in on anything that keeps things running smoothly behind the scenes.

This is a high‑impact role for someone who thrives in a fast‑paced, entrepreneurial environment and understands how to support senior leaders with focus, urgency, and professionalism. You’ll play a key role in improving how our execs work— not just staying on top of what’s needed, but staying ahead of it.

You’ll need excellent communication and time management skills, strong judgment, and the ability to handle sensitive information with care. If you’re someone who’s highly organized, naturally resourceful, and brings a “happily find a way to make it happen” mindset, you’ll fit in perfectly here.

This isn’t just about managing tasks— it’s about creating space for our leadership team to lead. You’ll be trusted to think independently, solve problems quickly, and represent the executive team with polish and positivity.

WHO YOU ARE

• Is resourceful and proactive— you spot what’s needed and make it happen before anyone asks.
• Is polished and professional, but also approachable and easy to work with.
• Loves a fast‑paced, ever‑changing environment.
• Has a “no task too small” mindset, while staying focused on the big picture.
• Builds trust quickly and works with a high level of discretion and maturity.
• Thrives when helping others stay on track and energized.

WHAT YOU’LL DO

As the go‑to support for our CEO and COO, you’ll help them stay organized, prepared, and focused. Your responsibilities will include:

• Managing calendars, scheduling meetings, and coordinating travel.
• Preparing agendas, taking notes, and sending follow‑ups for key meetings.
• Drafting and editing internal communications, reports, and slide decks.
• Supporting internal projects and managing small projects as needed.
• Tracking expenses, organizing files, and handling confidential information with discretion.
• Planning and executing company events and meetings—including venue coordination, catering, budget tracking, invitations, and post‑event follow‑ups.
• Providing back‑end administration and tech support for large Zoom meetings.
• Acting as a positive, approachable point of contact across the organization.

WHAT YOU BRING

• 2–3 years of experience in an executive or administrative assistant role.
• Excellent organizational skills and attention to detail.
• Strong communication skills: both written and verbal.
• Excellent Google Workspace experience (Docs, Sheets, Slides, Gmail, Calendar, Drive).
• Tech‑savviness: able to confidently manage and run backend on large Zoom calls and set up meeting and event audio/video.
• A self‑starter attitude and a “happy to help” approach to your work and your peers.
• The ability to juggle multiple priorities and stay calm under pressure.
• A positive, grounded presence: someone people trust and enjoy working with.

BONUS POINTS IF YOU…

• Have supported senior executives or worked in a growing business.
• Have experience planning events or managing internal communications.
• You are familiar with project management tools or platforms.

WHY JOIN US?

At BUOY6, we value good people who do great work. You’ll join a team that moves fast, laughs loud, and builds things we’re proud of. If you love being part of a high‑performing group and take pride in being the person who keeps the wheels turning from behind the scenes, we’d love to meet you.