Administrative assistant

Tobermory; Surrey; On-site; CAD 71,635,000 - 85,962,000; Full time

Job summary

Hytech Paper Products Inc. in Surrey, BC is seeking an Administrative assistant who is self-motivated and has strong interpersonal skills.

The role starts as soon as possible and is a permanent, full‑time position with day, weekend, overtime and morning shifts. The successful candidate will coordinate seminars and events, manage minutes, implement office procedures, schedule appointments, handle phones and emails, compile data, manage supplies, and assist travel planning while greeting visitors

Qualifications

• Fluent in English.
• Certificate or diploma from a 1–2 year college or non‑university program.
• Training will be provided to the selected candidate.
• Client focused.
• Well-organized.

Responsibilities

• Plan and coordinate seminars, conferences, and other events.
• Record and prepare minutes of meetings, seminars, and conferences.
• Devise and implement office procedures and routines.
• Schedule and confirm appointments.
• Answer phones and forward calls and messages.
• Respond to electronic enquiries.
• Compile data, statistics, and other information.
• Order office supplies and maintain inventory.
• Plan travel and related itineraries and make reservations.
• Greet visitors and direct them to appropriate contacts or service areas.
• Open and distribute mail and coordinate information flow.
• Set up and maintain filing systems (manual and computerized).
• Typing and proofreading forms and documents.

Skills

Interpersonal skills

Self-motivated

Organized

Communication skills

Education

College diploma (1–2 years)

Job description

Hytech Paper Products Inc. based in Surrey, BC is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Weekend, Overtime and Morning.

Employer Name: Hytech Paper Products Inc.
Position: Administrative assistant
No. of vacancies: 1
Salary: $25.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Surrey, BC

• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate will be in charge of typing and proofreading forms and other documents.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate or diploma from a 1 to 2 year College, CEGEP, or other non-university program.
• Training will be provided to the selected candidate.
• The candidate should be client focused.
• The candidate must be well-organized.

Additional information

Work conditions and physical capabilities

• The candidate should be willing to work under pressure.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.