Administrative assistant

Marche Nadeau; Saint-Jacques-de-Leeds; On-site; CAD 32,000 - 52,000; Full time

Job summary

Marche Nadeau is seeking an administrative assistant to record meeting minutes, schedule appointments and handle communications. The role involves supporting report preparation, inventory control, and document proofreading in a bilingual environment (English or French).

The position is permanent with 30 to 40 hours per week, and offers overtime as needed. Experience of 7 months to less than 1 year is expected along with an education credential such as an other trades certificate or diploma.

Qualifications

• Experience taking minutes at meetings and preparing seminar/conference records.
• Ability to schedule and confirm appointments and manage correspondence.
• Proficiency in handling telephone calls and routing messages.
• Proficient proofreading of letters, forms and documents.

Responsibilities

• Record and prepare minutes of meetings, seminars and conferences.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Oversee the preparation of reports.
• Order office supplies and maintain inventory.
• Type and proofread correspondence, forms and other documents.

Skills

Minute taking

Scheduling

Telephone etiquette

Proofreading

Report preparation

Inventory awareness

Education

Other trades certificate or diploma

Job description

• Education:
• Expérience:

Education

• Other trades certificate or diploma

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Type and proofread correspondence, forms and other documents

Screening questions

• Are you available for shift or on-call work?
• Do you have experience working in this field?

Other

• Use of artificial intelligence

Experience

• 7 months to less than 1 year

Employment terms options

• Overtime available

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Offers resources to help mature workers plan their retirement (for example: financial planning, access to pension and benefits, lifestyle adjustments, etc.)
• Durée de l'emploi: Permanent
• Langue de travail: Anglais ou Français
• Heures de travail: 30 to 40 hours per week