Administrative assistant

Kibbi; Dixville; Hybrid; CAD 42,000 - 55,000; Full time

Benefits offered by this job

Free parking available

Parking available

Job summary

Kibbi is seeking a finance/insurance–oriented administrator to support daily operations in a hybrid Canadian setting. The role involves handling mail and inquiries, data entry, and maintaining filing systems while delivering excellent customer service.

The position requires 2–3 years of experience, a college or CEGEP diploma, and strong MS Office skills. You will work in a fast-paced environment with attention to detail and deadlines.

Qualifications

• 2–3 years of experience in finance or insurance
• Proficient data entry and filing
• Strong customer service orientation

Responsibilities

• Evaluate daily operations
• Open and distribute mail and other materials
• Answer telephone and relay calls and messages
• Answer electronic enquiries
• Compile data, statistics, and information
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Sort, verify and process financial transactions
• Complete sales transactions
• Ensure investment transactions comply with industry regulations

Skills

Excellent oral communication

Multitasking

Attention to detail

Time management

Organized

Client focus

Reliability

Adaptability

Quick learner

Education

College/CEGEP diploma

Tools

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Database software

MS Office

Adobe Acrobat Reader

Google Drive

Electronic mail

Job description

• Work Term: Permanent
• Work Language: French
• Hours: 35 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Experience: 2 years to less than 3 years
• Finance, general
• Insurance

WORK SETTING

• Finance and insurance
• Insurance
• Service

TASKS

• Evaluate daily operations
• Open and distribute mail and other materials
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Sort, verify and process financial transactions
• Complete sales transactions
• Ensure that investment transactions are carried out according to industry regulations

COMPUTER AND TECHNOLOGY KNOWLEDGE

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

AREA OF SPECIALIZATION

• Financial statements

TRANSPORTATION/TRAVEL INFORMATION

• Valid driver's licence

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

PERSONAL SUITABILITY

• Ability to multitask
• Excellent oral communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Dependability
• Quick learner

SCREENING QUESTIONS

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the
  position (English or French)?

EMPLOYMENT TERMS OPTIONS

• Shift

EMPLOYMENT TERMS OPTIONS

• Day

WORKPLACE INFORMATION

• Hybrid

OTHER BENEFITS

• Free parking available
• Parking available