Administrative assistant

Jack R Bowerman CPA Professional Corporation; Ottawa; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Free parking available

Parking available

Job summary

Jack R Bowerman CPA Professional Corporation in Ottawa is seeking an Office Administrator to support a busy CPA practice. The role requires strong communication, multitasking, and organizational skills, with responsibilities including mail handling, scheduling, data entry, and bookkeeping tasks.

Candidates should have a Bachelor's degree and 5+ years of experience, with proficiency in MS Office and related software.

Qualifications

• Bachelor's degree required.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced environment.
• Detail-oriented with high accuracy.
• Experience with office procedures is preferred.

Responsibilities

• Motivate staff.
• Open and distribute mail and other materials.
• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Perform basic bookkeeping tasks.

Skills

Oral communication

Written communication

Multitasking

Time management

Attention to detail

Organized

Reliability

Client focus

Education

Bachelor's degree

Tools

MS Excel

MS Outlook

MS Windows

MS Word

Electronic scheduler

Database software

IBM Lotus

MS Office

Simply Accounting

Job description

• Heures de travail: 37.5 to 44 hours per week


• Expérience:


• Invoices


• Tight deadlines

• Durée de l'emploi: Permanent


• Langue de travail: Anglais


• Heures de travail: 37.5 to 44 hours per week


• Education:


• Expérience:

Education

• Bachelor's degree

Tasks

• Motivate staff


• Open and distribute mail and other materials


• Determine and establish office procedures and routines


• Schedule and confirm appointments


• Answer telephone and relay telephone calls and messages


• Answer electronic enquiries


• Compile data, statistics and other information


• Order office supplies and maintain inventory


• Greet people and direct them to contacts or service areas


• Set up and maintain manual and computerized information filing systems


• Type and proofread correspondence, forms and other documents


• Perform data entry


• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel


• MS Outlook


• MS Windows


• MS Word


• Electronic scheduler


• Database software


• IBM Lotus


• MS Office


• Simply Accounting

Technical terminology

• Legal


• Financial


• Business

Area of specialization

• Correspondence


• Reports and records


• Financial statements


• Invoices


• Accounting

Transportation/travel information

• Own vehicle


• Valid driver's licence


• Public transportation is not available

Work conditions and physical capabilities

• Fast-paced environment


• Work under pressure


• Tight deadlines


• Attention to detail


• Repetitive tasks


• Large workload


• Work with minimal supervision


• Physically demanding

Personal suitability

• Ability to multitask


• Excellent oral communication


• Excellent written communication


• Flexibility


• Judgement


• Organized


• Accurate


• Client focus


• Reliability


• Time management


• Accountability


• Dependability


• Due diligence


• Quick learner

Screening questions

• Are you available to start on the date listed in the job posting?


• Do you have experience working in this field?


• Do you have the required certifications listed in the job posting?

Experience

• 5 years or more

Employment terms options

• Day


• Overtime available

Financial benefits

• Mileage paid

Other Benefits

• Free parking available


• Parking available