Administrative Assistant

OEC Group (Canada); Montreal; On-site; CAD 60,000 - 65,000; Full time

Job summary

OEC Group (Canada) seeks an Administrative Assistant to support their Executive Team. The role requires proficiency in Microsoft Office, bilingual communication skills, and strong organizational abilities. Responsibilities include managing schedules, communications, and assisting with meetings. Join a leading logistics company committed to efficiency and professional growth.

Benefits

Dental care

Employee assistance program

Life insurance

Paid time off

Qualifications

• Fully Bilingual in French and English, with strong writing skills.
• High organization skills and attention to detail.
• Ability to maintain harmonious relationships in a business environment.

Responsibilities

• Provide administrative support to the Executive Team and manage their schedules.
• Organize and translate important documents and correspondence.
• Assist with planning meetings and managing communications.

Skills

Microsoft Office365

Bilingual Communication

Multi-executive Agenda Management

Research Skills

Time Management

Organizational Skills

Discretion and Confidentiality

Teamwork

Job description

Get AI-powered advice on this job and more exclusive features.

• Assurance vie

_______________________________________________________________________

About us

Founded in 1984, OEC Group’s global network brings forth optimal logistics intelligence, performance-driven and cost- effective strategies, keeping us on the cutting edge of the logistics industry.

About the role

Reporting directly to the Vice President of Operations, the Administrative Assistant will be naturally curious, enjoy taking initiatives and is eager to help others.

Responsibilities

• Provide administrative and secretarial assistance to the Executive Team & CEO at times.
• Plan and organize the daily and long-term agenda schedule of the Executive Team.
• Manage incoming and outgoing communications of the Executive Team’s office (telephone, fax, e-mail, correspondence, and memorandum).
• Organize, plan, coordinate and follow-up all Executive Team’s scheduled appointments, meetings, activities, traveling, hotel and transportation.
• Assist the Executive Team in preparing for meetings and presentations.
• Organize filing of all Executive Team’s documents and correspondence.
• Translate documents, corporate communications, and presentations from French to English, and from English to French.
• Assist the Executive Team in any other tasks assigned from time to time.

Role Requirements

• Proficient with Microsoft Office365, outlook email and team meeting management.
• Able to manage multi-executive agendas and schedules.
• Good research skills and attention to detail.
• Cybersecurity awareness; including familiarity with generative AI usage like Chat GTP.
• High organization skills required.
• Fully Bilingual; Reading and writing, with emphasize on proper French writing skills.
• Ability to review procedures and identify areas of improvements.
• Ability to maintain harmonious relationships with business partners, working colleagues.
• Ability to meet deadlines and make efficient follow-ups.
• Strong organizational and planning skills.
• Aptitude in working in a fast-paced business environment.
• Team player oriented.
• Strong people and communication skills.
• High level of discretion and confidentiality is required.

Company Perks:

• Dental care
• Employee assistance program
• Life insurance
• Paid time off

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Office Administration and Administrative and Support Services

Referrals increase your chances of interviewing at OEC Group (Canada) by 2x

Get notified about new Administrative Assistant jobs in Montreal, Quebec, Canada.

Administrative Assistant/Assistant(e) administratif(ve)

Receptionist/Office Coordinator (1 year contract - maternity replacement)

Administrative Assistant and special projects coordinator

Executive Assistant & Office Experience Coordinator

Sainte-Anne-de-Bellevue, Quebec, Canada 6 days ago

Administrative Assistant, Government Relations

Montreal, Quebec, Canada CA$60,000.00-CA$65,000.00 3 weeks ago

Dorval, Quebec, Canada CA$60,000.00-CA$75,000.00 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.