Administrative Assistant

Maplecroft; Montreal; Remote; CAD 40,000 - 65,000; Full time

Job summary

An innovative firm is seeking an Administrative Assistant to support their dynamic team in a remote capacity. This role is pivotal in managing client billing, organizing schedules, and ensuring smooth communication in both English and French. The ideal candidate will thrive in a collaborative environment, bringing strong organizational skills and discretion to handle confidential information. With a focus on bilingual communication and effective task management, this position offers a full range of benefits and the opportunity to contribute to a vibrant team culture. If you are passionate about administrative support and enjoy a fast-paced work environment, this role is perfect for you.

Benefits

Full range of benefits

Dynamic team environment

Remote work flexibility

Qualifications

• Bilingualism in English and French is essential for this role.
• Strong organizational and time-management skills are required.

Responsibilities

• Organize and maintain digital files and records efficiently.
• Prepare and translate documents in both French and English.

Skills

Bilingualism (English and French)

Organizational Skills

Time Management

Discretion

Education

Diploma in Administration

Office Management

Tools

MS Office

Job description

The Administrative Assistant supports the team in daily activities remotely, ensuring effective coordination of administrative tasks and smooth communication in both English and French. This role includes responsibility for client billing, managing the inspection calendar, and handling various administrative documents.

Responsibilities

1. Organize and maintain digital files and records.
2. Prepare, review, and translate documents in both French and English.
3. Manage and distribute emails and correspondence based on the recipient’s language.
4. Provide administrative support to the Regional Director.
5. Handle client billing, including payment tracking and verification.
6. Manage credits and debits.
7. Coordinate the inspection schedule, ensuring effective communication with the team and clients.
8. Organize meetings and travel arrangements for the leadership team.
9. Manage calendars and schedules while prioritizing tasks and urgent matters.
10. Provide administrative support to inspectors.
11. Maintain the registry of pending files and assist with assignment coordination.
12. Manage inspection requests.
13. Assist in preparing bilingual reports and presentations.

Work Conditions and Environment:

• Full-time position.
• Remote work: This position is primarily remote.
• Training: During the training period, travel to the office will be required.
• Full range of benefits offered.
• Dynamic team and collaborative work environment.

Qualifications

1. Diploma in administration, office management, or a related field.
2. Bilingualism is required (English and French, spoken and written).
3. Strong organizational and time-management skills.
4. Proficiency in office software (MS Office, etc.).
5. Discretion and ability to handle confidential information.
6. Relevant work experience required.