Administrative Assistant

Advantage Personnel; City of Moncton; On-site; CAD 25,000 - 30,000; Full time

Job summary

Advantage Personnel in Moncton NB is seeking an Administrative Assistant to join a busy office. This entry-level role offers opportunities to develop essential administrative and professional skills while supporting daily operations.

Responsibilities include answering calls, managing emails, scheduling, data entry, filing, and greeting visitors. Ideal candidates have a high school diploma, strong organizational and communication skills, and proficiency with Microsoft Office or Google Workspace.

Qualifications

• High school diploma or equivalent.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Good attention to detail and accuracy.
• Comfortable using computers and learning new software.
• Basic knowledge of Microsoft Office or Google Workspace.
• Professional, friendly, and reliable attitude.
• Ability to prioritize tasks and work independently when required.

Responsibilities

• Answer and direct phone calls and respond to general inquiries.
• Manage emails, correspondence, and basic office communications.
• Schedule appointments, meetings, and calendars.
• Perform data entry and maintain accurate records.
• Prepare, format, and organize documents, reports, and spreadsheets.
• Maintain electronic and paper filing systems.
• Assist with ordering and tracking office supplies.
• Welcome visitors and provide professional customer service.
• Support team members with day-to-day administrative tasks.
• Assist with basic invoicing, expense tracking, or document processing as required.
• Maintain confidentiality when handling company and client information.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Attention to detail

Computer skills

Independent work

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Administrative Assistant

Location: Moncton, NB
Schedule: Monday-Friday, 8am-5pm
Wage: $20.00/hour

Job Overview

We are looking for a motivated and organized Administrative Assistant. This is an excellent opportunity for someone starting their administrative career and looking to develop valuable office and professional skills.

Key Responsibilities

• Answer and direct phone calls and respond to general inquiries
• Manage emails, correspondence, and basic office communications
• Schedule appointments, meetings, and calendars
• Perform data entry and maintain accurate records
• Prepare, format, and organize documents, reports, and spreadsheets
• Maintain electronic and paper filing systems
• Assist with ordering and tracking office supplies
• Welcome visitors and provide professional customer service
• Support team members with day-to-day administrative tasks
• Assist with basic invoicing, expense tracking, or document processing as required
• Maintain confidentiality when handling company and client information
• Perform other administrative duties as assigned

Qualifications

• High school diploma or equivalent
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Good attention to detail and accuracy
• Comfortable using computers and learning new software
• Basic knowledge of Microsoft Office or Google Workspace
• Professional, friendly, and reliable attitude
• Ability to prioritize tasks and work independently when required