Administrative Assistant

Advantage Personnel; Town of Quispamsis; On-site; CAD 24,000 - 34,000; Full time

Job summary

Advantage Personnel in Quispamsis, NB, is seeking an Administrative Assistant for a Full-Time Contract role. The position pays $21/hour and runs 8:30am-4:00pm, with prior experience in JD Edwards, Excel, BCS, Google Sheets and Drive preferred.

The successful candidate will provide general administrative support, manage data and reports, and ensure accurate documentation. This role requires strong organizational skills and professional communication both with internal teams and external contacts.

Qualifications

• Experience in an administrative role or office support.
• Experience navigating JD Edwards and entering/retrieving data.
• Proficient with Microsoft Excel including formulas, sorting, filtering, and reporting.
• Familiarity with business coordination software and related processes.
• Proficient with Google Sheets and Google Drive for file management.

Responsibilities

• Provide general administrative and clerical support to the team.
• Enter, update, verify, and maintain information in JD Edwards and other business systems.
• Use Microsoft Excel and Google Sheets to maintain spreadsheets, track information, prepare reports, and analyze data.
• Utilize BCS for administrative and operational tasks.
• Organize, maintain, and manage electronic files and documentation using Google Drive.
• Prepare reports, correspondence, spreadsheets, and other business documents.
• Assist with data reconciliation, record keeping, and document management.
• Monitor outstanding tasks, maintain organized records, and follow up on deadlines.
• Communicate professionally with internal teams, customers, and external contacts as required.
• Identify opportunities to improve administrative processes and maintain efficient workflows.
• Handle confidential business information with discretion and professionalism.

Skills

Detail-oriented

Organization

Time management

Multitasking

Communication

Teamwork

Independence

Tools

JD Edwards

BCS

Microsoft Excel

Google Sheets

Google Drive

Job description

Job Title: Administrative Assistant

Location: Quispamsis, NB
Job Type: Full-Time Contract
Pay: $21/hour

Shift:8:30am-4:00pm

Job Overview

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our client's day-to-day operations. The ideal candidate will have strong administrative skills, excellent computer proficiency, and experience working with JD Edwards, Microsoft Excel, BCS, Google Sheets, and Google Drive.

Key Responsibilities

• Provide general administrative and clerical support to the team.
• Enter, update, verify, and maintain accurate information in JD Edwards and other business systems.
• Use Microsoft Excel and Google Sheets to maintain spreadsheets, track information, prepare reports, and analyze data.
• Utilize BCS for relevant administrative and operational tasks.
• Organize, maintain, and manage electronic files and documentation using Google Drive.
• Prepare reports, correspondence, spreadsheets, and other business documents.
• Assist with data reconciliation, record keeping, and document management.
• Monitor outstanding tasks, maintain organized records, and follow up on deadlines.
• Communicate professionally with internal teams, customers, and external contacts as required.
• Identify opportunities to improve administrative processes and maintain efficient workflows.
• Handle confidential business information with discretion and professionalism.

Required Qualifications and Skills

• Previous experience in an administrative assistant, office support, or similar role is preferred
• Experience navigating the system and entering or retrieving business information using JD Edwards
• Microsoft Excel: Strong spreadsheet skills, including data entry, formatting, formulas, sorting, filtering, and reporting
• Familiarity with business coordination software and its relevant business processes.
• Google Sheets: Ability to create, update, organize, and maintain spreadsheets.
• Google Drive: Proficiency in organizing digital files, managing folders, and sharing documents appropriately
• Strong attention to detail and a commitment to data accuracy.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment