Office Agent

Bedard Human Resources; Quebec; On-site; CAD 34,000 - 45,000; Full time

Benefits offered by this job

Daytime schedule

No evenings or weekends

Employee Assistance Program (EAP)

Corporate discounts

Job summary

Bedard Human Resources is seeking an Office Agent, Class 1 for a recognized educational institution in Quebec City. The role supports the administrative team with filing, data entry, and document preparation in a busy public-sector environment.

The position emphasizes work-life balance, with a daytime, 35-hour workweek, Monday to Friday. Fluency in French is required, and prior secretarial experience is valued. This is an entry-to-mid-level opportunity in a stable, public organization.

Qualifications

• Education in secretarial or office administration is required.
• Experience in administrative support or secretarial work is preferred (4+ years).
• Strong data entry, proofreading, and document formatting skills.
• Proficiency in Microsoft Office and ability to pass Word/Excel tests.

Responsibilities

• Administrative management: maintain and update files, data entry, and document formatting.
• Reception & communications: greet visitors, answer calls, and manage emails.
• Team support: assist staff with daily administrative tasks and office operations.
• Budget monitoring: assist with basic accounting and record keeping.

Skills

Organization skills

Attention to detail

Versatility

Interpersonal skills

French language proficiency

Education

DEP in Secretarial Studies

DEC in Office Administration

High school diploma (DES)

Tools

Microsoft Office

Job description

30 years of recruitment and human resources expertise across Canada

Our client, a recognized educational institution in Quebec City, is looking for an Office Agent, Class 1 to join its administrative team. Known for its supportive, people-oriented workplace and focus on work-life balance, this employer offers a stimulating environment and a great opportunity to build a stable and rewarding career in the public sector.

Tasks

• Administrative management: Maintain and update files, perform data entry, and format and proofread various official documents.
• Reception & communications: Greet visitors, answer and direct phone calls, and manage email follow-ups professionally.
• Team support: Assist staff members with their daily administrative and secretarial duties and contribute to the smooth operation of the office.
• Budget monitoring: Occasionally assist with basic accounting and maintain the institution's records.
• Other duties: Perform any other related tasks.

Advantages

• Perfect work-life balance: Daytime schedule, Monday to Friday (35 hours per week), no evenings or weekends!
• Competitive compensation: $24.93 to $32.47 per hour, based on your education and experience.
• Career opportunity: An ideal opportunity to enter the public sector and increase your chances of eventually obtaining a permanent position.
• Workplace well-being: Access to a comprehensive Employee Assistance Program (EAP) and corporate discounts.
• Stimulating environment: A workplace focused on collaboration, kindness, and mutual support.

Job requirements

• Education: DEP in Secretarial Studies, DEC in Office Administration OR a high school diploma (DES).
• Experience: At least 4 years of relevant experience in administrative support or secretarial work.
• Computer skills: Proficiency in Microsoft Office and successful completion of intermediate-level Word and Excel pre-screening tests.
• Language skills: Excellent spoken and written French and successful completion of a French language test.
• Skills: Strong organizational skills, attention to detail, versatility, and excellent interpersonal skills.

Our client, a well-established organization in the academic and research sector, is seeking an Administrative Assistant to support the administrative, organizational, and financial activities of a department. This position offers the opportunity to contribute to stimulating projects in a professional environment where attention to detail, autonomy, and organization are essential. Reporting to the Director, the successful candidate will play a key role in coordinating administrative operations, managing communications, and supporting various ongoing projects. Do you enjoy managing multiple files simultaneously, coordinating a variety of activities, and working in an environment where priorities can change quickly?