Office Administrator

Advantage Personnel; City of Moncton; On-site; CAD 28,000 - 40,000; Full time

Job summary

Advantage Personnel is seeking an Office Administrator to join our Moncton office. The role focuses on keeping daily operations running smoothly, coordinating vendors, and managing office supplies, with 4 days per week on-site and flexibility to support senior leadership as needed.

The ideal candidate will have 3+ years in office administration, strong organizational and communication skills, and proficiency with Microsoft Office 365.

Qualifications

• 3+ years of experience in office administration or office operations.
• Strong organizational, communication, and multitasking abilities.
• Professional and welcoming customer service approach.
• Proficient in Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Experience coordinating vendors, facilities, meetings and events.

Responsibilities

• Oversee daily office operations to ensure an efficient workplace.
• Serve as the primary contact for building management, landlords, and vendors.
• Manage office facilities, maintenance, and service providers.
• Ensure compliance with workplace policies and health & safety standards.
• Maintain office supplies, equipment, and inventory.
• Welcome clients and visitors to create a professional environment.
• Coordinate meeting rooms, shared spaces, and office logistics.
• Organize office events, leadership meetings, and employee engagement activities.
• Assist with onboarding, offboarding, and office initiatives with cross‑team collaboration.
• Process invoices and route office correspondence.
• Support internal communications related to office operations.
• Identify process improvements and implement scalable workplace solutions.

Skills

Organizational skills

Communication skills

Multitasking abilities

Customer service

Vendor coordination

Education

Post-secondary education in Business Administration or Office Administration

Tools

Microsoft Office 365

Job description

Job Title: Office Administrator

Location: Moncton, NB

Shift: Monday to Friday, 8:30am-5:30pm

Wage: $25/hour

Type: Full time temporary Role

Job Overview:

We are looking for an Office Lead to join our client in their Moncton office. Tasks include making sure deliveries are received and ordering supplies for the office. The ideal candidate will be based in the Moncton office 4 days per week with flexibility required to support senior leadership as needed

Responsibilities:

• Oversee daily office operations to ensure an efficient workplace.
• Serve as the primary contact for building management, landlords, and vendors.
• Manage office facilities, maintenance, and service providers.
• Ensure compliance with workplace policies and health & safety standards.
• Maintain office supplies, equipment, and inventory.
• Welcome clients and visitors, creating a professional office environment.
• Coordinate meeting rooms, shared spaces, and office logistics.
• Organize office events, leadership meetings, and employee engagement activities.
• Enhance the office environment and overall employee experience.
• Partner with Talent, IT, Finance, and Operations on onboarding, offboarding, and office initiatives.
• Process invoices and route office correspondence.
• Support internal communications related to office operations.
• Identify process improvements and implement scalable workplace solutions

Requirements:

• 3+ years of experience in office administration, office management, or workplace operations.
• Post-secondary education in Business Administration, Office Administration, or a related field preferred.
• Strong organizational, communication, and multitasking skills.
• Excellent customer service with a professional and welcoming approach.
• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, Teams).
• Experience coordinating vendors, facilities, meetings, and office events.
• Ability to manage multiple priorities, solve problems proactively, and work collaboratively across teams.