Administrative Assistant

Avella Medical Legal Assessments; Burlington; On-site; CAD 35,000 - 55,000; Part time

Job summary

An established industry player is looking for a detail-oriented administrative assistant to support their medical legal assessment operations. This part-time role offers the opportunity to transition to full-time based on performance. The ideal candidate will thrive in a fast-paced environment, managing scheduling, organizing medical files, and assisting senior management. Excellent communication skills and proficiency in various software are essential. Join a dynamic team where your organizational skills will help streamline operations and contribute to the success of a vital service in the healthcare and legal sectors.

Qualifications

• 1-2 years of experience in administrative support or scheduling.
• Experience in healthcare or legal field preferred.

Responsibilities

• Manage daily scheduling tasks and calendar.
• Organize medical files and assist CEO/COO with tasks.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Time Management

Education

High School Diploma

Post-Secondary Education in Healthcare or Legal

Tools

EMR Systems

iCloud

Asana

Job description

In person

Job Type: Part-Time (with oppourtunity to increase to full-time dependent on work performance)

Position Overview: We are seeking a highly organized, detail-oriented administrative assistant to support our medical legal assessment business in managing scheduling and medical file-related tasks. The ideal candidate will have strong communication skills, attention to detail, and the ability to juggle multiple tasks while ensuring smooth operations on a daily basis.

Key Responsibilities:

• Daily scheduling tasks and management of our calendar
• Managing our various email inboxes
• Receiving and organizing medical files
• Providing assistance directly to the CEO and/or COO with various office/administrative tasks as required

Qualifications:

• Experience:
  • 1 to 2 years of experience in administrative support, scheduling, or medical office management.
  • Experience in a healthcare or legal-related field is preferred, but not required.
• Skills:
  • Strong organizational skills with an eye for detail.
  • Ability to provide quick and efficient turnarounds to meet deadlines.
  • Proficiency in using various software and systems (i.e. EMR systems, iCloud, Asana, etc.)
  • Excellent written and verbal communication skills in order to maintain clear communication with clients and our internal team to keep everyone informed.
  • Ability to manage multiple tasks and prioritize effectively.
• Education:
  • High school diploma or equivalent. Post-secondary education, including healthcare and/or legal-related certifications are preferred.