Administration Technician

Kativik; Montreal; In loco; CAD 38.000 - 51.000; Tempo pieno

Vantaggi offerti da questo lavoro

Employee Assistance Program

Hybrid schedule

Northern Allowance

Attraction/Retention Bonus

Travel allowances

Descrizione del lavoro

Kativik Ilisarniliriniq is seeking an Administrative Technician to support payroll processes under the supervision of the Assistant-Director of Payroll. You will handle employee payroll files, respond to inquiries, and assist in producing payroll records in a bilingual, Nunavik-focused environment.

The role requires a DEC in administration or equivalent, fluency in English and French, and willingness to travel to Nunavik.

Competenze

• DEC in administration or an equivalent attestation recognized by the Board; waivers possible for eligible JBNQA beneficiaries.
• Willing to travel to Nunavik.
• Fluency in English and French.

Mansioni

• Plan, organize and execute administrative and technical activities related to employee files in the pay system.
• Respond to employee inquiries concerning their payroll files.
• Assist in preparation and production of various records for employees.
• Communicate with department supervisors concerning errors or inquiries on payroll documents (time-sheets, absence reports, staffing).
• Prepare and distribute reports, documents and statistics for the sector.
• Follow up with GRICS or PERCOS related issues (updates, corrections).
• Liaise with other departments for matters related to fiscal slips.
• Prepare invoices to recover overpayments of salary or wages.
• Manage overtime, transaction entry, track banked overtime.
• Issue Records of Employment (ROE).
• Assist with payroll processing.
• Assume other responsibilities as assigned by supervisor.

Conoscenze

Fluent English and French

Formazione

DEC in administration or equivalent

Strumenti

Office suites (Excel/Word/Access)

Descrizione del lavoro

I really like doing that, creating bonds of trust. When a student goes home at the end of the day and is happy, I feel like I’ve done my job right.

FUNCTION & DUTIES:

Under the supervision of the Assistant-Director of Payroll, the administrative technician is responsible for:

• Plan, organize and execute various administrative and technical activities related to employee files in the pay system;
• Respond to employee inquiries concerning their payroll files;
• Assist in the preparation and production of various records for employees;
• Communicate with department supervisors concerning errors or inquiries on various documents used by payroll (time-sheets, absence reports, staffing);
• Prepare and distribute reports, documents and statistics relating to their sector of activity;
• Follow up with GRICS or PERCOS related issues (updates, corrections);
• Liaise with other departments for all matters related to fiscal slips;
• Prepare invoices to recover overpayments of salary or wages;
• Manage overtime, transaction entry, track banked overtime;
• Issue Records of Employment (ROE)
• Assist with payroll processing
• Assume any other responsibility compatible with his or her function that may be assigned to him or her by the immediate superior.

QUALIFICATIONS:

College diploma (DEC) in administration or a diploma or attestation of studies which is recognized as equivalent by the Board.

The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

REQUIREMENTS:

• Knowledge of Office suites (Excel, Word & Access);
• Willing to travel to Nunavik;
• Fluency in English and French.

ASSETS:

• Preparing statistics
• Working knowledge of GRICS payroll system;
• Knowledge of collective agreements and their implementations.
• Knowledge of pension and insurance.
• Knowledge of Inuktitut.

WORK SHEDULE:

35 hours per week from Monday to Friday.

CLASSIFICATION / SALARY / BENEFITS:

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

You may be eligible to benefits such as:

• Employee and Family Assistance Program
• Hybrid work schedule

and, when applicable, other benefits such as:

• Northern allowance ranging from $12,178 to $25,326
• Attraction and retention bonus ranging from $3,000 to $3,750
• Up to three (3) round trips to and from Nunavik

Canadian citizenship, permanent resident status or a work permit issued by the appropriate federal authority -and valid for the duration of the contract- is required for employement with Kativik Ilisarniliriniq