Administration Technician

Kativik llisarniliriniq; Montreal; In loco; CAD 38.000 - 51.000; Tempo pieno

Descrizione del lavoro

Kativik llisarniliriniq in Quebec is seeking an Administrative Technician to manage payroll-related employee files under the supervision of the Assistant-Director of Payroll. The role includes maintaining records, handling inquiries, and producing reports.

The ideal candidate will be fluent in English and French, hold a DEC in administration, and be willing to travel to Nunavik. The position runs 35 hours per week, Monday to Friday, with benefits prorated to task percentage.

Competenze

• College diploma (DEC) in administration or equivalent recognized by the Board.
• The Board may waive qualifications for certain beneficiaries under the JBNQA if they agree to a training plan.

Mansioni

• Plan, organize and execute administrative and technical activities related to employee files in the pay system.
• Respond to employee inquiries concerning payroll files.
• Assist in the preparation and production of records for employees.
• Communicate with department supervisors concerning errors or inquiries on payroll documents (time-sheets, absence reports, staffing).
• Prepare and distribute reports, documents and statistics relating to payroll activities.
• Follow up with GRICS or PERCOS related issues (updates, corrections).
• Liaise with other departments for matters related to fiscal slips.
• Prepare invoices to recover overpayments of salary or wages.
• Manage overtime, transaction entry, and track banked overtime.
• Issue Records of Employment (ROE).
• Assist with payroll processing.
• Assume other responsibilities as assigned.

Conoscenze

Fluency in English and French

Willing to travel

Formazione

College diploma (DEC) in administration or equivalent

Strumenti

Office suites (Excel, Word, Access)

Descrizione del lavoro

Function & Duties

Under the supervision of the Assistant-Director of Payroll, the administrative technician is responsible for:

• Plan, organize and execute various administrative and technical activities related to employee files in the pay system;


• Respond to employee inquiries concerning their payroll files;


• Assist in the preparation and production of various records for employees;


• Communicate with department supervisors concerning errors or inquiries on various documents used by payroll (time-sheets, absence reports, staffing);


• Prepare and distribute reports, documents and statistics relating to their sector of activity;


• Follow up with GRICS or PERCOS related issues (updates, corrections);


• Liaise with other departments for all matters related to fiscal slips;


• Prepare invoices to recover overpayments of salary or wages;


• Manage overtime, transaction entry, track banked overtime;


• Issue Records of Employment (ROE)


• Assist with payroll processing


• Assume any other responsibility compatible with his or her function that may be assigned to him or her by the immediate superior.

Qualifications

College diploma (DEC) in administration or a diploma or attestation of studies which is recognized as equivalent by the Board.

The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

Requirements

• Knowledge of Office suites (Excel, Word & Access);


• Willing to travel to Nunavik;


• Fluency in English and French.

Assets

• Preparing statistics


• Working knowledge of GRICS payroll system;


• Knowledge of collective agreements and their implementations.


• Knowledge of pension and insurance.


• Knowledge of Inuktitut.

Work Shedule

35 hours per week from Monday to Friday.

Classification / Salary / Benefits

In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.