ADMINISTRATIVE TECHNICIAN - Administration | Municipaux

emplois municipaux; Quebec; Hybrid; CAD 41,000 - 66,000; Full time

Benefits offered by this job

Cost of living differential

Food allowance

Annual leave trips

Group benefits: Simplified Pension

Vacation: 20 days

Statutory holidays: 20 days

Job summary

Kativik Regional Government in Kuujjuaq seeks an Administrative Technician for its Civil Security Section. The role maintains administrative and technical files, prepares correspondence, and coordinates travel for department staff.

You will support project development in fire prevention, boating safety, and emergency awareness, while handling data input and translations as needed. Requirements include a secondary five level or equivalent, at least two years of admin technician experience, and

Qualifications

• Minimum of secondary five or have relevant work experience.
• Minimum of two (2) years of experience as administrative technician.
• Excellent communication and writing skills in two of English, French and Inuktitut.
• Working knowledge of the Microsoft Office Suite.
• Ability to work independently and have excellent organizational skills.

Responsibilities

• Develop and maintain a filing system for the Civil Security Section.
• Prepare correspondence and process requisitions.
• Book and organize all travel for the Civil Security department staff.
• Receive and disseminate all correspondences and communications with the Civil Security department.
• Organize meetings, training and consultation sessions: setup, invitations, reservations, agenda, documentation, minutes, outcomes.
• Collaborate to the development of Civil Security projects (fire prevention, boating safety, emergency awareness).
• Assist in data input for training, statistics, reports and studies.
• Follow up with municipal representatives regarding Civil Security projects.
• Research on specific subjects and perform basic translation as needed.
• Assist in inventories of materials and equipment for Civil Security projects.

Skills

Communication skills

Bilingual English/French

Inuktitut (asset)

MS Office Suite

Education

Secondary V / high school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description du poste

JOB OPPORTUNITY

The Kativik Regional Government, a supra-municipal body having jurisdiction over the territory north of the 55 th parallel, notably provides technical assistance to the 14 villages of Nunavik.

Administrative Technician - CIVIL SECURITY

Permanent

Under the supervision of the Coordinator of the Civil Security Section, the Administrative Technician sees to the maintenance of administrative and technical files for the Civil Security Section. Specific duties include, but are not limited to:

• Develop and maintain a filing system for the Civil Security Section;
• Prepare correspondence and process requisitions;
• Book and organize all travel for the Civil Security department staff;
• Receive and disseminate all correspondences and communications with the Civil Security department;
• Organize meetings, training and consultation sessions as needed: set-up, invitations, reservations, agenda, documentation, meeting minutes, transmission of results;
• Collaborate to the development of Civil Security projects (fire prevention, boating safety, emergency awareness, etc.);
• Assist in the data input for training, statistic’s, reports and studies;
• Follow up on a regular basis with municipal representatives (Fire Chiefs, Municipal Managers, Secretary Treasurers), concerning Civil Security projects;
• Research on specific subjects and be able to do basic translation, as needed;
• Assist in the development and maintenance of inventories of various materials and equipment used for Civil Security projects, such as firefighter uniforms;
• Assist in the distribution of information about Civil Security projects;
• Perform other related duties, as required, by the Supervisor.

Requirements:

• Minimum of secondary five or have relevant work experience;
• Minimum of two (2) years of experience as administrative technician;
• Excellent communication and writing skills in two (2) of the following languages: English, French and Inuktitut (being trilingual will be considered an asset);
• Working knowledge of the Microsoft Office Suite;
• Ability to work independently and have excellent organizational skills.

Place of work: Kuujjuaq

Salary: $40,906 (minimum) – $66, 291 (maximum) annually (Class 5).

Benefits:

• Cost of living differential: $8 500 annually (minimum);
• Food allowance: $4 398 annually (minimum);
• Annual leave trips: maximum of 3 per person annually;
• Group benefits including Simplified Pension Plan;
• Vacation: 20 days;
• Statutory holidays: 20 days, including 10 days at Christmas.