Clerk 2 - Records Management

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 36,000 - 48,000; Full time

Job summary

Winnipeg Regional Health Authority is seeking a Health Records Assistant for a term position in Winnipeg. The role requires experience in hospital Health Records or medical office settings, with emphasis on terminal digit filing and familiarity with both electronic and paper records. A current CHIMA certification is advantageous.

The position is in-person, with stand-alone duties across WRHA facilities. Applicants should have at least a high school diploma; completion of a Medical/Surgical

Qualifications

• Indigenous language or knowledge preferred.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Problem-solves and exercises judgement within role scope.

Skills

Indigenous language

English proficiency

Interpersonal communication

Judgement/Problem solving

Education

High school diploma

Medical Office Assistant / Health Information Management program

Tools

Terminal Digit filing

Electronic health records

Job description

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Anticipated Start Date - End Date: 10/13/2026 - 09/30/2028

Reason for Term: Other Leave

FTE: 1.00

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Experience

• Six (6) months experience in a hospital Health Records Department within the last two years OR.
• One (1) year medical office experience within the last two years.
• Terminal Digital Filing experience required.
• Experience working with both electronic and paper health records preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical/Surgical Office Assistant or Health Information Management program preferred.
• A combination of education and experience may be considered.

SPECIAL TRAINING:

• Terminal Digit (TD) filing required.
• Medical terminology required (pass mark 75%).
• Operational knowledge of computer terminals required.
  

Certification/Licensure/Registration

• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Problem-solves and exercises judgement for decision-making within the scope of the job description.

Physical Requirements

• Prolonged physical activities include walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
• Rolling/sliding heavy lateral mobile shelving units.
• Work environment consists of high noise level.
• Frequent interruptions.
• No natural light.
• May entail working alone.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.