Clerk 2 - Records Management

Winnipeg Regional Health Authority (WRHA); Winnipeg; On-site; CAD 59,237,000 - 66,400,000; Full time

Job summary

Winnipeg Regional Health Authority is seeking a Health Records clerk for the Health Sciences Centre site. You will process mail and reports, file health records, and update locations using TD filing and health information systems.

The role requires attention to detail, ability to work in a team, and proficiency with computer terminals. This term position is in-person with days, evenings, and weekends shifts.

Qualifications

• High school education required.
• Preference for Medical/Surgical Office Assistant or Health Information Management program.
• Experience with health records processes is a plus.

Responsibilities

• Process mail and reports and place reports in TD order.
• File and pull health records and update locations in the system.
• Use computer systems to retrieve and file reports and health records.

Skills

Interpersonal skills

English proficiency

Deadline-driven

Problem solving

Education

High school diploma

Medical/Surgical Office Assistant or Health Information Management program (preferred)

Tools

TD filing

Computer terminals

Job description

Requisition ID: 411515
Position Number: 20014384
Posting End Date: 10/01/2026
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Health Records - HSC
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date - End Date: 10/13/2026 - 09/30/2028
Reason for Term: Other Leave
FTE: 1.00
Anticipated Shift: Days;Evenings;Weekends
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $22.002, $22.645, $23.307, $23.993, $24.697

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Working as a member of the Health Records Team the incumbent is responsible but not limited to processing which includes sorting and distributing mail and reports and placing reports in Terminal Digit (TD) order, date stamping and filing reports within the health record. Filing and pulling health records. Utilizing computer systems to obtain information necessary to retrieve and file reports & health records and update health record locations.

Experience

• Six (6) months experience in a hospital Health Records Department within the last two years OR.
• One (1) year medical office experience within the last two years.
• Terminal Digital Filing experience required.
• Experience working with both electronic and paper health records preferred.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized Medical/Surgical Office Assistant or Health Information Management program preferred.
• A combination of education and experience may be considered.

Special Training

• Terminal Digit (TD) filing required.
• Typing/keyboarding skills (minimum 30 wpm).
• Medical terminology required (pass mark 75%).
• Operational knowledge of computer terminals required.

Certification/Licensure/Registration

• Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.

Qualifications And Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Good command of English (oral and written) required.
• Good interpersonal communication skills required.
• Meets deadlines.
• Problem-solves and exercises judgement for decision-making within the scope of the job description.

Physical Requirements

• Prolonged physical activities include walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
• Rolling/sliding heavy lateral mobile shelving units.
• Work environment consists of high noise level.
• Frequent interruptions.
• No natural light.
• May entail working alone.

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.