Admin Coordinator

CBRE Group, Inc.; Mississauga; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

CBRE Group, Inc. is seeking an Admin Coordinator to provide advanced administrative support to a large office within the Sales Operations function. The role involves supporting sales planning, strategy, and forecasting to help achieve business objectives.

You will gather documentation, manage data, ensure brand-aligned client messaging, handle calls, and coordinate schedules for the sales team. The position requires strong Microsoft Office skills and solid organizational abilities.

Qualifications

• University degree or advanced college diploma, with some job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups, or complicated information within the team.

Responsibilities

• Gather documentation to complete high-value voucher forms and process commission payments.
• Collect, compile, and evaluate complex data and create written descriptions of results.
• Ensure client messaging is in alignment with company branding. Review marketing templates and approve creative.
• Answer, screen, and direct incoming telephone calls.
• Respond to escalated inquiries and provide information as needed, while maintaining confidentiality.
• Read and route incoming mail. Review and distribute routine communications, faxes, and emails for sales professionals.
• Coordinate schedules and appointments for sales team members.
• Attend Sales team meetings to record meeting minutes or action items.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

Skills

Problem-solving

Clear communication

Organizational skills

Numerical ability

Math skills

Education

Bachelor's degree or advanced college diploma

Tools

Microsoft Office

Job description

About the Role

As a CBRE Admin Coordinator, you will provide advanced administrative support to a large office. This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.

What You’ll Do

• Gather documentation to complete high-value voucher forms and process commission payments.


• Collect, compile, and evaluate complex data and create written descriptions of results.


• Ensure client messaging is in alignment with company branding. Review marketing templates and approve creative.


• Answer, screen, and direct incoming telephone calls.


• Respond to escalated inquiries and provide information as needed, while maintaining confidentiality.


• Read and route incoming mail. Review and distribute routine communications, faxes, and emails for sales professionals.


• Coordinate schedules and appointments for sales team members.


• Attend Sales team meetings to record meeting minutes or action items.


• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.


• Evaluate and select solutions from established options.


• Impact team through the quality of the services or information provided.


• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You’ll Need

• University degree or advanced college diploma, with some job-related experience.


• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.


• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.


• Ability to explain detailed and complicated information within the team in a clear and concise manner.


• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.


• Strong organizational skills with a robust inquisitive mindset.


• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.