Sr Admin Support Coordinator

CBRE; Vancouver; On-site; CAD 62,000 - 68,000; Full time

Benefits offered by this job

Generous paid time off

Group Retirement Program

Medical

Dental and Vision coverage

Life Insurance

Job summary

CBRE Vancouver is seeking an Administrative Support Coordinator to empower a top-performing sales group with efficient clerical and project-based support. The role sits within Sales Operations, focusing on deal documentation, market reporting, and client communications.

Responsibilities include coordinating documentation, scheduling, preparing materials, and liaising with multiple departments to ensure timely, accurate outputs. You will handle confidential information and uphold CBRE standards.

Qualifications

• High School Diploma or GED with 2+ years of job-related experience.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office and Adobe products (Word, Excel, Outlook, PowerPoint, InDesign).

Responsibilities

• Manage deal documentation and oversee the tracking of occupier and listing transactions; prepare filing and documentation.
• Prepare client correspondence, market reports, stats, and presentations for clients.
• Coordinate compliance documents and broker payments; track status of each.
• Schedule meetings and tours for team members.
• Liaise with Marketing, Research, Conveyance to fulfill requests promptly.
• Prepare proposals, RFIs, and RFPs for customized property information packages.
• Create marketing materials in InDesign/PowerPoint; manage campaigns and websites.

Skills

Organizational skills

Advanced math skills

2+ years experience

Ability to communicate complex content

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

Outlook

PowerPoint

InDesign

Job description

About The Role

As a CBRE Admin Support Coordinator, you will provide administrative support to a top performing group of sales professionals.

As a CBRE Admin Support Coordinator, you will provide administrative support to a top performing group of sales professionals.

This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.

What You’ll Do

• Manage deal documentation and oversee the tracking of occupier and listing transactions, including but not limited to: listing agreements; commission agreements; assist with offer writing process; track critical dates; prepare waiver or extension documents. Ensure correct filing of all documentation.
• Prepare client correspondence, including market reports and stats, peer group surveys, comparable transaction data; client presentations; and board packages.
• Have an awareness of BCFSA compliance regulations and coordinate appropriate documentation to complete voucher forms and process Brokers' commission payments and track the status of each.
• Scheduling meetings and tours for team members
• Liaise directly with the centralized departments (Marketing & Communications; Research; Conveyance) and work together to fulfil requests in a timely manner.
• Serve as a point of contact for the team for information requests.
• Prepare proposals, presentations, Requests for Information (RFIs) and Requests for Proposals (RFPs) and other communication materials for customized, client-specific property information packages
• Collect, compile, and evaluate complex data and create written descriptions of results.
• Develop and execute marketing materials on InDesign and/or Powerpoint for property listings such as brochures, email campaigns (through MailChimp), websites, and eye-catching social media posts.
• Maintain marketing schedules for multiple projects running concurrently and ensuring that all marketing deliverables are completed on time and on budget.
• Ensure client messaging is in alignment with company branding. Review marketing templates and approve creative.
• Manage multiple concurrent projects under tight deadlines in a fast-paced environment.
• Prepare monthly marketing status reports for clients.
• Assist with the plan of action of marketing particular properties.
• Prepare client property packages for tours, resolve client issues, and reply to client pricing inquiries.
• Source properties and clients by researching local and national databases.
• Track and report on replies and communications from sourcing activities.
• Liaise directly with external vendors and property owners/tenants to organize photoshoots, signage orders, and property tours.
• Handle confidential information with discretion and demonstrate the highest level of customer service.
• Carry-out special projects as requested and be a trusted support for the broker.
• Lead by example and model behaviours that are consistent with CBRE RISE values.

What You’ll Need

• High School Diploma or GED with 2+ years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office and Adobe products. Examples include Word, Excel, Outlook, PowerPoint etc. Some foundational knowledge of InDesign.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

The salary being offered for this position is $62,000-$68,000 annually.

This role will provide the following benefits:

• generous paid time off
• Group Retirement Program
• Medical
• Dental and Vision coverage
• Life Insurance and more

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)