Admin Coordinator

CBRE; Mississauga; On-site; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Group Retirement Program

Medical coverage

Dental coverage

Vision coverage

Life Insurance

Job summary

CBRE Admin Coordinator role in Mississauga provides advanced administrative support to a large office within the Sales Operations function, assisting with sales planning, strategy, and forecasting to help achieve business objectives. You will gather documentation for high‑value voucher forms, manage communications, coordinate schedules, and attend sales team meetings to record minutes and actions.

This role requires a university degree or advanced college diploma, strong MS Office knowledge, and

Qualifications

• University degree or advanced college diploma required.
• Intermediate problem-solving skills with ability to review options without supervision.
• Ability to explain detailed information clearly within the team.
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills and inquisitive mindset.
• General math skills for calculating figures and discounts.

Responsibilities

• Gather documentation for high‑value voucher forms and process commission payments.
• Collect, compile, and evaluate data and describe results in writing.
• Ensure client messaging aligns with branding; review and approve marketing templates.
• Answer, screen, and direct incoming calls.
• Respond to escalated inquiries while maintaining confidentiality.
• Read and route mail; distribute routine communications for sales professionals.
• Coordinate schedules and appointments for sales team members.
• Attend Sales team meetings to record minutes or actions.
• Identify and solve typical and atypical problems in the role without supervision.
• Evaluate and select solutions from established options.
• Impact team through quality of service and information provided.
• Follow standardized procedures with regular supervision.

Skills

Problem-solving

Organizational skills

Communication

Attention to detail

Education

University degree or advanced college diploma

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

About The Role

As a CBRE Admin Coordinator, you will provide advanced administrative support to a large office. This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.

About The Role

As a CBRE Admin Coordinator, you will provide advanced administrative support to a large office. This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.

What You’ll Do

• Gather documentation to complete high-value voucher forms and process commission payments.
• Collect, compile, and evaluate complex data and create written descriptions of results.
• Ensure client messaging is in alignment with company branding. Review marketing templates and approve creative.
• Answer, screen, and direct incoming telephone calls.
• Respond to escalated inquiries and provide information as needed, while maintaining confidentiality.
• Read and route incoming mail. Review and distribute routine communications, faxes, and emails for sales professionals.
• Coordinate schedules and appointments for sales team members.
• Attend Sales team meetings to record meeting minutes or action items.
• Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receives regular but moderate supervision and guidance.

What You’ll Need

• University degree or advanced college diploma, with some job-related experience.
• An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
• Requires intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
• Ability to explain detailed and complicated information within the team in a clear and concise manner.
• Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with a robust inquisitive mindset.
• General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. or complicated information within the team.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary being offered for this position is $55,000-$60,000 annually. This role will provide the following benefits: generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)