Administrative Coordinator

CBRE; Vancouver; On-site; CAD 56,000 - 64,000; Full time

Benefits offered by this job

Generous paid time off

Group Retirement Program

Medical, Dental and Vision coverage

Life Insurance

Job summary

CBRE Vancouver is seeking a Sales Support Coordinator to provide administrative support to a top-performing sales team in the office asset class. The role sits within Sales Operations focusing on planning, strategy, and forecasting to drive business objectives.

You will manage deal documentation, prepare market reports, and coordinate broker commissions while handling confidential information with discretion.

Qualifications

• High School Diploma or GED required with 2+ years of related experience.
• Proficient in Microsoft Office; basic Adobe products including InDesign.
• Strong organizational and communication abilities.

Responsibilities

• Manage deal documentation and tracking of transactions; file and organize documents.
• Prepare market reports, client presentations, and board packages.
• Coordinate voucher forms and broker commissions; ensure compliance with regulations.
• Schedule meetings and property tours for the team.
• Develop marketing materials in InDesign for property listings and social posts.
• Maintain team social media channels and prepare client communications.
• Prepare proposals, RFIs, and RFPs and client information packages.
• Liaise with Marketing, Research, and Conveyance teams to fulfill requests.
• Serve as point of contact for information requests and issue resolution.
• Prepare monthly marketing status reports for clients.
• Assist with property marketing plans and sourcing activities.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office

Adobe Creative Suite

InDesign (foundational)

Job description

About The Role

As a CBRE Sales Support Coordinator, you will provide administrative support to a top performing group of sales professionals in the office asset class. This job is part of the Sales Operations function. They are responsible for sales planning, strategy, and forecasting to achieve business objectives.

What You’ll Do

• Manage deal documentation and oversee the tracking of occupier and listing transactions, including but not limited to: listing agreements; commission agreements; assist with offer writing process; track critical dates; prepare waiver or extension documents. Ensure correct filing of all documentation.
• Prepare client correspondence, including market reports and stats, peer group surveys, comparable transaction data; client presentations; and board packages.
• Have an awareness of BCFSA compliance regulations and coordinate appropriate documentation to complete voucher forms and process Brokers' commission payments and track the status of each.
• Scheduling meetings and tours for team members
• Develop and execute marketing materials on InDesign for property listings such as brochures, email campaigns, and eye-catching social media posts.
• Maintain team social media channels (LinkedIn, Instagram, and other relevant platforms).
• Prepare proposals, presentations, Requests for Information (RFIs) and Requests for Proposals (RFPs) and other communication materials for customized, client-specific property information packages.
• Liaise directly with the centralized departments (Marketing & Communications; Research; Conveyance) and work together to fulfil requests in a timely manner.
• Serve as a point of contact for the team for information requests.
• Prepare monthly marketing status reports for clients.
• Assist with the plan of action of marketing particular properties.
• Perform administrative tasks such as updating and maintaining client databases printing /scanning/filing various documents.
• Prepare client property packages for tours, resolve client issues, and reply to client pricing inquiries.
• Source properties and clients by researching local and national databases.
• Liaise directly with external vendors and property owners/tenants to organize photoshoots, signage orders, and property tours.
• Track and report on replies and communications from sourcing activities.
• Impact own team and other teams whose work activities are closely related.
• Handle confidential information with discretion and demonstrate the highest level of customer service.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.
• Carry-out special projects as requested.\\Lead by example and model behaviours that are consistent with CBRE RISE values.

What You’ll Need

• High School Diploma or GED with 2+ years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office and Adobe products. Examples include Word, Excel, Outlook, PowerPoint etc. Some foundational knowledge of InDesign.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

The salary being offered for this position is $56,000-$64,000 annually. This role will provide the following benefits: generous paid time off, Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement: CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individual with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at Via telephone at [phone] (Canada) and [phone] (U.S.)