Adjointe Exécutive

Groupe Maxera; Montreal (administrative region); On-site; CAD 40,000 - 45,000; Full time

Job summary

Groupe Maxera in Montreal seeks an Administrative Assistant / Secretary to join our team. The candidate should be reliable, organized, and professional, capable of multitasking in a fast-paced office.

The role involves answering calls, scheduling, document prep, and supporting management as needed. 4 days a week Monday-Thursday, with emphasis on professionalism and teamwork.

Qualifications

• Min. 5 years experience in administrative or secretarial roles.
• Base knowledge in accounting.
• Strong organizational and communication skills.

Responsibilities

• Answer and direct phone calls and emails.
• Schedule appointments and manage calendars.
• Prepare correspondence, documents, and reports.
• Maintain organized files and records.
• Greet clients and visitors professionally.
• Provide support to management and team members as needed.

Skills

Organizational skills

Time management

Written & verbal communication

Teamwork

Microsoft Office

Phone etiquette

Tools

Microsoft Office

Job description

Administrative Assistant / Secretary

We are looking for a reliable, organized, and professional Administrative Assistant / Secretary to join our team.

The ideal candidate is friendly, detail-oriented, able to multitask, and comfortable working in a busy office environment.

The job is 4 days a week Monday-Thursday

Responsibilities

• Answer and direct phone calls and emails
• Schedule appointments and manage calendars
• Prepare correspondence, documents, and reports
• Maintain organized files and records
• Assist with general office and administrative duties
• Greet clients and visitors in a professional manner
• Provide support to management and other team members as needed
• Base knowledge in accounting
• Min. 5 years experience

Qualifications

• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional and positive attitude
• Ability to work independently and as part of a team
• Comfortable using Microsoft Office, email, and other computer programs
• Previous administrative or secretarial experience is an asset

We’re Looking for Someone Who Is

Dependable Organized Professional Friendly Detail-Oriented A Team Player

Adjointe administrative / Secrétaire

Nous sommes à la recherche d’une adjointe administrative / secrétaire fiable, organisée et professionnelle pour se joindre à notre équipe.

La personne idéale est accueillante, minutieuse, capable de gérer plusieurs tâches à la fois et à l’aise dans un environnement de bureau dynamique.

4 jours par semaine Lundi au Jeudi

Responsabilités

• Répondre aux appels téléphoniques et aux courriels et les acheminer
• Gérer les rendez-vous et les calendriers
• Préparer la correspondance, les documents et les rapports
• Assurer le classement et la tenue des dossiers
• Effectuer diverses tâches administratives et de bureau
• Accueillir les clients et les visiteurs de façon professionnelle
• Offrir un soutien administratif à la direction et aux membres de l’équipe
• Base de comptabilite
• Min de 5 ans de experience

Qualifications

• Excellentes capacités d’organisation et de gestion du temps
• Très bonnes aptitudes en communication, à l’oral et à l’écrit
• Attitude professionnelle et positive
• Capacité à travailler de façon autonome et en équipe
• Bonne connaissance de Microsoft Office, du courrier électronique et des outils informatiques courants
• Expérience en administration ou en secrétariat, un atout

Nous recherchons une personne :

Fiable Organisée Professionnelle Accueillante Minutieuse Esprit d’équipe

Pay: $40,000.00-$45,000.00 per year

Work Location: In person