Accounts Receivable & Accounts Payable Specialist

Withinus; Vancouver; On-site; CAD 55,000 - 62,000; Full time

Job summary

An established industry player is seeking an Accounts Receivable & Accounts Payable Specialist to join their dynamic team. This role focuses on managing accounts receivable processes, optimizing collections, and ensuring accurate vendor payments. With a commitment to excellence and a collaborative culture, this company values your contributions and offers a supportive environment for growth. If you have a passion for finance and a keen eye for detail, this is a fantastic opportunity to make a significant impact in a fast-growing health and wellness brand. Join a purpose-driven team where your ideas matter and be part of a journey towards excellence.

Benefits

Extended health benefits

RRSP matching

Fitness benefits

Complimentary products

Regular team events

Qualifications

• 3+ years of experience in accounts receivable and payable.
• Strong QuickBooks Online expertise is mandatory.

Responsibilities

• Oversee AR processes and manage overdue invoices.
• Process vendor invoices and maintain AP records accurately.

Skills

Accounts Receivable Management

Accounts Payable Management

Trade Spend Management

Problem-Solving Skills

Organizational Skills

Attention to Detail

Education

Bachelor's Degree in Finance or Accounting

Tools

QuickBooks Online

Shopify

ERP Systems

EDI Systems

Job description

Join a Team That Values Excellence

At withinUs, we build careers, not just jobs. We were the first to bring premium-select grade marine collagen peptides to North America and have earned a reputation for exceptional products, integrity, and a dedicated team.

We are looking for an Accounts Receivable & Accounts Payable Specialist to join our team. If you have strong AR expertise, experience with trade spend management and wholesale invoicing, and familiarity with EDI systems and vendor portals, this is an opportunity to make an impact in a fast-growing company.

WHAT YOU'LL DO

Accounts Receivable Management (Primary Focus)

• Oversee AR processes in QuickBooks Online and Shopify
• Manage Net 30 terms, follow up on overdue invoices, and optimize collections
• Generate aging reports, monitor customer balances, and manage trade spend & co-op funds
• Collaborate with sales and customer service teams to resolve discrepancies
• Ensure accurate application of promotional allowances, rebates, and co-op funds
• Assist the CFO in optimizing cash flow and collections

Accounts Payable & Trade Spend Management

• Process vendor invoices and payments accurately and on time
• Maintain AP records and assist with monthly reconciliations
• Track trade spend, co-op funds, and promotional discounts, ensuring compliance
• Work with sales and marketing to correctly apply promotional allowances
• Investigate and resolve invoice, payment, and trade spend discrepancies

Reporting & Relationship Management

• Generate aging reports and provide insights into customer payment trends
• Assist with month-end closing, ensuring all AR and AP transactions are recorded
• Serve as the primary contact for customers and vendors

WHAT YOU BRING

• Three or more years of experience in accounts receivable and payable
• QuickBooks Online experience (mandatory)
• Experience with trade spend and co-op fund management (preferred)
• Familiarity with Shopify, ERP systems, and EDI processing (an asset)
• Strong attention to detail
• Excels in a fast-moving environment, strong organizational and problem-solving skills.
• Experience in CPG, retail, or the supplement industry (a plus)

WHY WITHINUS?

withinUs is a Great Place to Work, a Living Wage employer, and one of Canada’s fastest-growing health and wellness brands. Join a team that values innovation, collaboration, and excellence.

• Make an Impact – Work for a purpose-driven brand committed to quality and transparency.
• Growth & Ownership – Your ideas matter. Take initiative, contribute, and grow.
• Collaborative Culture – Be part of a high-performing team built on trust and accountability.
• Comprehensive Support – We invest in our team’s well-being, growth, and success.

COMPENSATION

• Base Salary: $55,000 - $62,000 per year, commensurate with experience
• Performance Bonuses: Based on company and individual KPIs
• Total Compensation Package Includes: Extended health benefits, RRSP matching, and more
• Competitive salary plus performance-based bonuses
• Extended health and dental coverage
• RRSP matching program
• Fitness benefits
• Complimentary withinUs products
• Regular team events and a supportive, dynamic culture

HOW WE HIRE

At withinUs, we are committed to an inclusive and equitable hiring process. All applicants will be given equal consideration, and we thank all candidates for their interest. Please note that only those selected for interviews will be contacted.

INCLUSIVITY
We are committed to creating a culture of inclusion and belonging where everyone feels welcomed and heard. Diversity and inclusion are at the core of our values as we build a more inclusive future.

TO APPLY

Are you excited to be part of a purpose-driven, 100% Canadian-owned and operated company? Please send your resume and cover letter to [e-mail] and tell us why you’d be a great fit. Candidates must be legally authorized to work in Canada.

withinUs respectfully acknowledges that we operate on the traditional, ancestral, and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səl̓ilwətaɁɬ / sel̓íl̓witulh (Tsleil-Waututh) Nations. We recognize our responsibility to honour and respect Indigenous communities.