Accounts Payable Specialist: Precise & Process-Driven

Vaco by Highspring; Toronto; On-site; CAD 42,000 - 65,000; Full time

Job summary

Vaco by Highspring in Toronto seeks an Accounts Payable Specialist to monitor AP inboxes, review invoices and supporting documents, respond to vendor inquiries about payment status and balances, and ensure timely processing and accurate coding in the ERP system.

You will manage PO and non-PO invoices, attach documents, route for approvals, perform monthly reconciliations, maintain records across entities, and collaborate with internal teams and vendors to resolve discrepancies and maintain

Responsibilities

• Monitor and manage designated Accounts Payable email inboxes and communication channels.
• Review incoming invoices and supporting documentation for proper organization and processing.
• Respond to vendor inquiries about payment status, balances, and payment requests.
• Follow up with vendors to obtain missing information for invoice processing.
• Process AP invoices accurately within established timelines.
• Enter invoices into the ERP system and ensure correct coding and entity assignment.
• Route invoices through the approval workflow and monitor outstanding approvals.
• Perform monthly reconciliations of the AP subledger to the General Ledger.
• Prepare AP aging reports and payment schedules for management.
• Maintain organized AP records across multiple entities and ensure data integrity.

Job description

Vaco by Highspring in Toronto seeks an Accounts Payable Specialist to monitor AP inboxes, review invoices and supporting documents, respond to vendor inquiries about payment status and balances, and ensure timely processing and accurate coding in the ERP system.

You will manage PO and non-PO invoices, attach documents, route for approvals, perform monthly reconciliations, maintain records across entities, and collaborate with internal teams and vendors to resolve discrepancies and maintain