Accounts Payable Specialist

Direct Traffic Management Inc.; Markham; On-site; CAD 52,000 - 72,000; Full time

Job summary

Ramudden Canada is seeking an Accounts Payable Specialist to join the Finance team. You will process vendor invoices across multiple entities, maintain vendor data, and manage payment runs with strict adherence to controls.

You will resolve vendor inquiries, perform reconciliations, and support month-end close. A high-volume AP background, attention to detail, and proficiency in ERP systems are essential for success in this role.

Qualifications

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• 2–3 years of accounts payable experience with exposure to accounting and month-end close processes.
• Experience in a high-volume AP environment is an asset.
• Experience supporting multiple entities is an asset.
• Solid understanding of accounting principles, invoice coding, expense recognition, and month-end processes.

Responsibilities

• Process vendor invoices across multiple entities, ensuring appropriate coding, supporting documentation, and approvals.
• Prepare vendor payments and payments runs in accordance with established payment schedules and approval requirements.
• Maintain accurate vendor master data and supporting documents.
• Respond to vendor inquiries and assist in resolving invoice and payment discrepancies.
• Perform vendor statements reconciliation and follow up on outstanding items.
• Perform AP and purchases related intercompany reconciliations and investigate differences.
• Prepare accruals and adjustments to ensure accurate period-end reporting.
• Monitor invoices approval status and related comments, follow up on outstanding items, ensure invoices are approved and processed on a timely basis.
• Reconcile the AP subledger to the general ledger and investigate discrepancies.
• Support balance sheet reconciliations related to AP and accrued liabilities.
• Maintain accurate, complete, and audit-ready documentation for AP transactions, ensuring documentation is properly filed and readily available for audit and CRA review.
• Follow established approval workflows, accounting procedures, and internal controls.
• Coordinate with operations, procurement, and other internal stakeholders to obtain required documentation and approvals.
• Support the Finance team during month-end close, reporting, and audit activities.
• Assist with AP process improvements and standardization initiatives as required.
• Assist with ad-hoc analysis, reporting, and other duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Multitasking

Communication

Problem-solving

Collaboration

Excel

Sage 300

Dynamics 365

ERP systems

Education

Accounting/Finance degree or diploma

Tools

Sage 300

Dynamics 365

Job description

Ramudden Global North America specializes in traffic management, safety infrastructure, and urban traffic solutions that prioritize safety, efficiency, and environmental responsibility. Through a network of various brands and businesses, we offer a wide range of services designed to enhance road safety, streamline traffic management, and support critical infrastructure projects. From cutting-edge safety solutions to expert-led traffic control, we provide the expertise and innovation needed to tackle complex challenges. We bring a holistic approach to traffic management, safety infrastructure, and urban mobility; always prioritizing safety, efficiency, and environmental responsibility.

We are seeking a detail-oriented and highly organized professional to join our organization as an Accounts Payable Specialist. In this role, you will play a critical part in ensuring the accuracy, efficiency, and integrity of the accounts payable function across a growing and dynamic organization. As a trusted partner to internal stakeholders and external vendors, you will support financial compliance, strengthen payment processes, and drive consistency and excellence in invoice management, vendor relations, and financial controls. The role will be responsible for processing vendor invoices and support payments, maintaining accurate AP records, resolving vendor inquiries, and assisting with month-end accounting activities.

The successful candidate will work closely with the Finance team and internal stakeholders to ensure invoices and payments are processed accurately, timely, and in accordance with company policies and internal controls.

JOB SUMMARY

Reporting to the Controller, the AP Specialist is responsible for supporting day-to-day accounts payable activities across multiple entities including invoice processing, vendor maintenance, payment preparation, reconciliations, and month-end support. This role ensures accuracy, completeness, and strong control over accounts payable, and plays a key role in maintaining financial integrity and supporting timely, reliable reporting.

RESPONSIBILITIES

• Process vendor invoices across multiple entities, ensuring appropriate coding, supporting documentation, and approvals.
• Prepare vendor payments and payments runs in accordance with established payment schedules and approval requirements.
• Maintain accurate vendor master data and supporting documents.
• Respond to vendor inquiries and assist in resolving invoice and payment discrepancies.
• Perform vendor statements reconciliation and follow up on outstanding items.
• Perform AP and purchases related intercompany reconciliations and investigate differences.
• Prepare accruals and adjustments to ensure accurate period-end reporting.
• Monitor invoices approval status and related comments, follow up on outstanding items, ensure invoices are approved and processed on a timely basis.
• Reconcile the AP subledger to the general ledger and investigate discrepancies.
• Support balance sheet reconciliations related to AP and accrued liabilities.
• Maintain accurate, complete, and audit-ready documentation for AP transactions, ensuring documentation is properly filed and readily available for audit and CRA review.
• Follow established approval workflows, accounting procedures, and internal controls.
• Coordinate with operations, procurement, and other internal stakeholders to obtain required documentation and approvals.
• Support the Finance team during month-end close, reporting, and audit activities.
• Assist with AP process improvements and standardization initiatives as required.
• Assist with ad-hoc analysis, reporting, and other duties as assigned.

QUALIFICATIONS / EDUCATION

• Diploma or degree in Accounting, Finance, Business Administration, or a related field.
• 2-3 years of accounts payable experience with exposure to accounting and month-end close processes.
• Experience working in a high-volume AP environment is an asset.
• Experience supporting multiple entities is an asset.
• Solid understanding of accounting principles, invoice coding, expense recognition, and month-end processes.

SKILLS & COMPETENCIES

• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and problem-solving abilities.
• Ability to work collaboratively with Finance and operational teams.
• Proficient in Excel and accounting systems (e.g., Sage 300, Dynamics 365, and other ERP systems).
• Ability to learn new systems and processes quickly.
• Dependable and able to work effectively in a fast-paced environment.

Ramudden – Seeing how to make the world safer, caring enough to make it happen.

The above statement reflects the general details considered necessary to describe the principal functions of the job identified and shall not be considered as the detailed description of all work required in the job.

Ramudden Canada is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodations.