Accounts Payable Specialist

Accounting Advantage; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Accounting Advantage in Toronto is seeking an Accounts Payable Specialist responsible for full-cycle vendor invoices, payments, and AP compliance. The role reports to the Controller and collaborates with project teams to ensure timely, accurate AP operations.

Ideal candidates have 3+ years in accounts payable, strong detail orientation, and proficiency with accounting software and Excel. Construction-industry experience is a plus, and the position offers an independent, detail-driven work style.

Qualifications

• 3+ years of experience in accounts payable or a related accounting role.
• Strong understanding of the full AP cycle, vendor management, and invoice workflow.
• Experience in the construction industry is an asset.
• High level of accuracy, organizational ability, and attention to detail.
• Proficiency with accounting software and Microsoft Office (Excel).
• Strong communication skills and the ability to work independently in a fast-paced environment.

Responsibilities

• Accounts Payable Management: Manage the full AP cycle, including receipt, verification, coding, and processing of vendor invoices.
• Ensure invoices align with contracts, purchase orders, and supporting documentation; investigate and resolve discrepancies promptly.
• Maintain compliance with subcontractors and vendors (e.g., WSIB, Insurance, Statutory Declarations).
• Prepare and execute weekly payment runs, including EFTs, cheques, and other disbursements with accuracy and approvals.
• Reconcile vendor statements and maintain up-to-date AP aging reports.
• Vendor and Subtrade Relations: Act as primary contact for vendor inquiries and maintain positive supplier relationships.

Skills

Accounts Payable

AP cycle

Vendor management

Tools

Excel

Accounting software

Job description

Experience with contract management or long-term payables

Summary

The Accounts Payable Specialist is a mid-level role, responsible for the full-cycle management of vendor invoices, payments, and AP-related compliance. This position is ideal for candidates with strong experience in accounts payable, exceptional attention to detail, and the ability to work proactively and independently. The ideal candidate will be highly organized, solutions-oriented, and comfortable taking ownership of key AP processes.

The Accounts Payable Specialist will work closely with the Controller, project teams, and external suppliers to ensure timely, accurate, and compliant AP operations across the organization.

Responsibilities

• Accounts Payable Management:
• Manage the full AP cycle, including receipt, verification, coding, and processing of vendor invoices.
• Ensure all invoices align with contracts, purchase orders, and supporting documentation; investigate and resolve discrepancies in a timely manner.
• Maintain and enforce compliance requirements with subcontractors and vendors (e.g., WSIB, Insurance, Statutory Declarations).
• Prepare and execute weekly payment runs, including EFTs, cheques, and other disbursements, ensuring accuracy and approval compliance.
• Reconcile vendor statements and maintain up-to-date, accurate AP aging reports.
• Vendor and Subtrade Relations:
• Act as a primary point of contact for vendor inquiries, ensuring prompt and professional communication.
• Build and maintain positive supplier relationships to support smooth operations and timely resolution of issues.
• Work collaboratively with project managers to ensure accurate cost coding and allocation.
• General Accounting Assistance:
• File and maintain accounting documentation, both electronically and physically.
• Support accounting team with ad-hoc administrative tasks and other projects as needed.
• Collaboration and Communication:
• Work closely with the Controller, AR team, and project departments to ensure coordinated financial operations.
• Communicate clearly and professionally with internal stakeholders and external suppliers to support timely and accurate AP processing.

Requirements

• 3+ years of experience in accounts payable or a related accounting role.
• Strong understanding of the full AP cycle, vendor management, and invoice workflow.
• Experience in the construction industry is an asset.
• High level of accuracy, organizational ability, and attention to detail.
• Proficiency with accounting software and Microsoft Office (especially Excel).
• Strong communication skills and the ability to work independently in a fast-paced environment.