Accounts Payable Specialist — Detail-Driven Analyst

STAPLES Canada; Richmond Hill; Hybrid; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Health and Dental benefits

RRSP/DPSP

Performance bonuses

Job summary

Staples Canada is seeking an experienced Accounts Payable professional in Richmond Hill, Ontario. You will process vendor invoices, PO variances, and employee expense reimbursements to ensure timely payments in line with internal controls.

Responsibilities include invoice validation, T&E audit, AP transactions, and month-end close support. Ideal candidates have 2+ years AP experience, strong Excel, and familiarity with Oracle AP/AS400 systems. We offer health benefits and RRSP/DPSP.

Qualifications

• Post-secondary education in Accounting, Finance, or related field or equivalent experience.
• Accounting courses or designation progress (CPA pathway) is an asset.
• 2+ years of accounts payable experience in a high-volume environment.
• Experience with vendor statement reconciliations and discrepancy resolution.
• Proficiency with AP/finance systems and MS Office (advanced Excel preferred).

Responsibilities

• Review and validate vendor invoices for accuracy, approvals, coding, and compliance.
• Audit employee expense claims (T&E) for compliance with policy and proper documentation.
• Process AP transactions using established procedures (payments, Excel uploads, DR/CR forms).
• Investigate and resolve exceptions and variances, including PO mismatches.
• Prepare journal entries and support month-end/year-end close activities.
• Reconcile vendor statements and coordinate with vendors and internal stakeholders.

Skills

Vendor invoicing

Expense auditing

Accounts payable

Excel (advanced)

Analytical skills

Vendor communications

Education

Post-secondary education in Accounting/Finance

CPA pathway asset

Tools

Oracle AP

AS400/JDA

Imaging tools

Microsoft Excel

Workflow tools

Job description

Staples Canada is seeking an experienced Accounts Payable professional in Richmond Hill, Ontario. You will process vendor invoices, PO variances, and employee expense reimbursements to ensure timely payments in line with internal controls.

Responsibilities include invoice validation, T&E audit, AP transactions, and month-end close support. Ideal candidates have 2+ years AP experience, strong Excel, and familiarity with Oracle AP/AS400 systems. We offer health benefits and RRSP/DPSP.