Accounts Payable Representative - Real Estate - Vaughan

Newlands Group; Vaughan; On-site; CAD 55,000 - 75,000; Full time

Job summary

Newlands Group, located in Vaughan, Ontario, is seeking an Accounts Payable Representative to join its Finance & Accounting team. This on-site role focuses on processing vendor invoices, coding to jobs and projects, and supporting day-to-day accounting operations for a growing real estate and development company.

The ideal candidate has experience in residential real estate or construction payables, strong attention to detail, and proficiency with Excel and ERP software.

Qualifications

• Experience in accounts payable or accounting support roles.
• Knowledge of vendor reconciliations, GL coding, and payment cycles.
• Experience with construction invoices or project-based payables is preferred.
• Proficiency with Excel and ERP software.

Responsibilities

• Process and code vendor invoices and allocate to projects.
• Match invoices to POs, contracts, and docs.
• Verify approvals and resolve discrepancies for timely payment.
• Prepare and process payments per schedules.
• Reconcile vendor statements and investigate issues.
• Maintain vendor records and AP documentation.
• Assist with month-end close activities and accruals.
• Support tracking of project-related costs across properties.
• Communicate with project managers and site staff for approvals.
• Identify process improvements in AP.

Skills

Accounts payable

Residential real estate experience

Attention to detail

Excel

Communication

Problem solving

Team collaboration

Education

Accounting diploma or degree

Tools

ERP software

Job description

Accounts Payable Representative

Real Estate & Residential Development | Finance & Accounting

Location: Vaughan, Ontario, Canada (On-Site)
Employment Type: Full-Time, Permanent

About the Opportunity:

Newlands Group is partnering with an established residential real estate and development organization to recruit an Accounts Payable Representative to join its Finance & Accounting team.

This is an excellent opportunity for an accounts payable professional with experience in real estate, residential development, or property management who understands the financial processes involved in a project-driven environment. The successful candidate will play an important role in maintaining accurate financial records, processing vendor invoices, and supporting the day-to-day accounting operations of a growing organization.

We are particularly interested in candidates who have worked with construction-related invoices, property expenses, subcontractors, or project-based payables.

Key Responsibilities:

• Process, review, and code vendor invoices accurately and in a timely manner, ensuring appropriate general ledger and job or project allocations.
• Match invoices against purchase orders, contracts, and supporting documentation where applicable.
• Verify invoice approvals, resolve discrepancies, and follow up with internal departments and vendors to ensure timely payment.
• Prepare and process payments in accordance with established payment schedules and company procedures.
• Reconcile vendor statements and investigate outstanding balances, duplicate invoices, and payment discrepancies.
• Maintain accurate vendor records and ensure all accounts payable documentation is properly organized.
• Assist with month-end closing activities, including accounts payable reconciliations, accruals, and reporting.
• Support the tracking and allocation of project-related costs across properties and development projects.
• Communicate with project managers, site personnel, and other internal stakeholders to obtain invoice approvals and resolve coding questions.
• Assist with expense tracking, reporting, and other accounting-related duties as required.
• Identify opportunities to improve accounts payable processes, accuracy, and efficiency.

Qualifications & Experience:

• Previous experience in an accounts payable or accounting support role, preferably within residential real estate, property development, property management, or construction.
• Strong understanding of invoice processing, vendor reconciliations, payment cycles, and general ledger coding.
• Experience handling project-related expenses, construction invoices, subcontractor invoices, or property operating costs is highly desirable.
• Familiarity with purchase orders, invoice approval workflows, and supporting documentation.
• Proficiency with Microsoft Excel and accounting or ERP software.
• Strong attention to detail and the ability to manage a high volume of invoices while meeting deadlines.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work collaboratively with accounting colleagues and operational teams.