Accounts Payable Clerk

Sprouse Fire & Safety; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in fire protection services is seeking an AP Analyst to oversee the accounts payable cycle, ensuring accurate processing of vendor invoices. The role involves collaboration with internal departments and vendors, focusing on efficiency and data integrity. Join a values-driven team that supports career growth and offers a competitive salary and benefits.

Benefits

Competitive salary

Benefits package

Learning opportunities

Qualifications

• Some experience in accounts payable and general accounting support.
• Knowledge of the procurement process is an asset.

Responsibilities

• Process high-volume vendor invoices and maintain vendor master data.
• Investigate and resolve invoice discrepancies.
• Support month-end close and audits.

Skills

Accounts Payable

Collaboration

Problem Solving

Tools

Microsoft Dynamics 365 Business Central

Job description

The AP Analyst plays a key role in the Finance team, overseeing the full accounts payable cycle and ensuring accurate, timely, and efficient processing of vendor invoices and payments.

This role involves close collaboration with internal departments and external vendors to resolve discrepancies, maintain data integrity, and support month-end closing activities.

The successful candidate will have experience processing AP in an ERP such as Microsoft Dynamics 365 Business Central and a strong understanding of AP best practices in a fast-paced environment. You will be reporting to the Controller.

Responsibilities :

Accounts Payable Operations :

• Process high-volume vendor invoices, ensuring proper coding, approval, and posting in Business Central.
• Perform 3-way match of invoices with purchase orders and receipts.
• Prepare and execute weekly payment runs (EFTs, cheques, wires), ensuring accuracy and adherence to payment terms.
• Maintain vendor master data, including setup, updates, and banking details.
• Provide support in accounts payable and general accounting tasks.
• Report to the office daily
• Investigate and resolve invoice discrepancies or issues related to pricing, receipts, or purchase orders.
• Respond to vendor inquiries in a timely and professional manner.
• Build strong relationships with vendors and internal stakeholders.
• Reconcile vendor statements and ensure timely follow-up on outstanding items.
• Assist in month-end close by preparing AP accruals and supporting schedules.
• Support audits by preparing AP-related documentation and responding to inquiries.

System & Process Improvement :

• Utilize Microsoft Dynamics 365 Business Central to streamline and optimize AP processes.
• Support the implementation of automation tools or improvements in invoice processing and vendor management.
• Maintain adherence to internal controls and company policies.

Requirements :

• Some experience in accounts payable and general accounting support.
• Knowledge of the procurement process is an asset.
• Ability to work independently and as part of a large team.
• Willingness to learn and undergo training

Why Join Us?

• Join a growing, values-driven company dedicated to operational excellence and innovation.
• Work alongside a collaborative team that supports career growth and development.
• Competitive salary, benefits package, and learning opportunities.
• Be part of a company that protects lives and property through world-class fire protection services