Data Entry Clerk (Accounts Payable)

Big Rock Brewery LP; Calgary; On-site; CAD 40,000 - 65,000; Full time

Job summary

Join a forward-thinking company as a Data Entry Clerk, where you will play a crucial role in supporting the finance team. This position involves managing invoices, maintaining organized records, and ensuring timely payments, all of which contribute to the efficiency of financial operations. The ideal candidate will have a strong background in accounts payable, excellent communication skills, and a keen attention to detail. If you thrive in a fast-paced environment and are passionate about making a difference, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in accounts payable with strong invoice entry skills.
• Proficient in Microsoft Excel and comfortable with accounting systems.

Responsibilities

• Manage Accounts Payable inbox and organize invoices accurately.
• Ensure timely entry of bills into the accounting system.
• Reconcile and book monthly employee expense reports.

Skills

Accounts Payable

Invoice Processing

Vendor Management

Microsoft Excel

Attention to Detail

Organizational Skills

Communication Skills

Time Management

Education

High School Diploma

Accounting Diploma or Certificate

Tools

Accounting Software/ERP

Microsoft Excel

Job description

As a Data Entry Clerk, you will support the finance team by accurately processing invoices, maintaining organized records, and assisting with vendor setup and expense reports. Your work will help ensure timely payments, clean data, and smooth month-end reporting, contributing to the overall efficiency and reliability of our financial operations.

RESPONSIBILITIES

• Manage the Accounts Payable inbox by saving, filing, and organizing invoices and statements accurately according to established naming conventions.
• Ensure timely and accurate entry of all received bills into the accounting system.
• Follow the AP approval process by verifying invoice details, matching to purchase orders and goods receipts, and ensuring proper coding for items such as prepaids and capital expenditures.
• Maintain a detailed log of pending invoices to support monthly accruals and assist with period-end financial reporting.
• Manage the setup of new vendors by collecting and documenting required forms and ensuring proper recordkeeping.
• Reconcile and book monthly employee expense reports in compliance with company policies.
• Support the AP Supervisor with ad hoc tasks and special projects as needed.

Qualifications

• High school diploma required; an accounting diploma or certificate is preferred.
• Minimum of 5 years of experience in accounts payable, with a strong understanding of invoice entry, payment processing, and vendor master data.
• Professionalism and clear communication skills, both verbal and written, with the ability to build and maintain positive relationships with suppliers and internal teams.
• Proficient in Microsoft Excel and comfortable using various accounting or ERP systems.
• Exceptional attention to detail, strong organizational skills, and the ability to manage time effectively in a fast-paced environment.
• Ability to collaborate with finance team members and management while working independently and meeting tight deadlines.
• Experience with inventory-related accounting, particularly goods receipt processes, is an asset but not required.
• A combination of relevant education and experience will be considered.

A LITTLE ABOUT US...

In 1985, Ed McNally founded Big Rock Brewery Inc. (“Big Rock”) to contest the time's beer trends. Three bold, European-inspired offerings forged an industry at a time heavy on easy drinking lagers and light on flavour. Today, our extensive portfolio of signature beers, ongoing seasonal offerings, ciders (Rock Creek Cider series), RTDs and custom-crafted private label products keep us at the forefront of the craft beer revolution and still proudly contesting the beer trends of today.

If you are interested in joining a fast-paced, entrepreneurial, success focused organization please submit your resume and cover letter directly to the above jobs email.

• Posting Closing:
• We thank all candidates for applying, however only those selected for an interview will be contacted.

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