Accounts Payable Administrator

Radiology; Calgary; Hybrid; CAD 52,000 - 66,000; Full time

Job summary

A leading diagnostic service provider in Calgary is seeking an Accounts Payable Administrator. This role involves managing invoices, vendor payments, and financial reconciliation in a fast-paced environment. The ideal candidate will have strong organizational skills, attention to detail, and experience in healthcare finance. This position offers a hybrid work model and comprehensive benefits, making it an excellent opportunity for those looking to grow in a supportive environment.

Benefits

Health and personal spending account

Paid sick time

RRSP matching program

Annual reimbursement for professional dues

Annual education allowance

Qualifications

• Minimum 3-5 years’ work experience as AP Administrator, preferably in health care.
• Exceptional skills and ability to work independently in a fast-moving financial environment.

Responsibilities

• Process a high volume of invoices efficiently in a deadline-driven environment.
• Perform accounts payable reconciliation activities including vendor statement reconciliation.
• Prepare and enter journal entries as required.

Skills

Organizational Skills

Time Management

Communication

Attention to Detail

Education

Accounting certificate or diploma

Tools

Microsoft Office

Accounting Applications

Job description

Posted Tuesday, March 25, 2025 at 8 : 00 AM | Expires Wednesday, April 9, 2025 at 7 : 59 AM

THE BEST CARE STARTS WITH THE BEST PEOPLE ARE YOU ONE OF THEM?

We’re partners. Partners with each other and partners with our patients. Helping people feel safe, comfortable, trusted, and confident. Guided by a sense of compassion, generosity, and protectiveness, we focus on empowering others with the knowledge they need to be the very best version of themselves.

Headquartered in Calgary, Alberta, Mayfair Diagnostics has been helping people find clarity for their health for over 100 years. At our clinics in Calgary and area and Saskatchewan, our team of radiologists, technologists, and support staff work in a truly integrated way to provide exceptional experiences for our patients. Joining our team is more than a job. It’s an investment in your future, a plan for success.

Position Purpose

The Finance team supports the overall mission and goals of Mayfair. The Mayfair mission is to provide the highest quality of diagnostic services to our clients, in partnership with hospitals and community practitioners. This is achieved through attracting and developing outstanding clinical and support staff, investing in state-of-the-art technology, and improving access by leveraging our digital network.

This position is responsible for ensuring the smooth and efficient function of accounts payable operations in the financial management of Mayfair Diagnostics in Alberta and Saskatchewan.

Position Reporting

This position reports to the Accounting & Payroll Manager.

Responsibilities

• Proven ability to efficiently code and process a high volume of invoices in a fast-paced, deadline-driven environment.
• Ensures invoices are approved and posted in accordance with internal policies and procedures in a timely manner.
• Ability to process vendor payments through EFT, wire, PAD, and cheques according to tight payment deadlines.
• Communicate with landlords to ensure that deposits and rents are paid accurately according to rent schedules and to resolve discrepancies as needed.
• Collaborate with operational departments to resolve coding issues and respond to requests to provide general information on year-to-date spend etc. (Infrastructure, IT, etc.).
• Perform accounts payable reconciliation activities including detailed aged accounts payables review, vendor statement reconciliation, and vendor maintenance.
• Manage accounts payable correspondence efficiently.
• Prepare periodic ad-hoc spend analysis to support business processes.
• Handle sensitive and confidential business issues in a professional manner.
• Respond to external auditors regarding accounts payable requests for documentation and understanding of controls and processes.
• Work closely with Senior Accountants and participate actively in Finance initiatives, such as process improvements, AP system automation, and exploring ways for enhancing operational efficiencies.
• Prepare and enter journal entries as required.
• Perform administrative tasks to support the finance function as necessary.

Qualifications

• Accounting certificate or diploma (2-year).
• Minimum 3-5 years’ work experience as AP Administrator, preferably in health care.
• The role requires exceptional skills and the ability to work independently in a fast-moving financial environment.
• Excellent computer skills in various applications such as Microsoft Office (in particular, Excel) along with accounting applications.
• Tech-savvy and experienced in processing invoices in an automated AP environment.
• Aptitude with numbers and the ability to comprehend business math calculations.
• Exceptional organizational, time management, and multi-tasking skills in order to meet tight month-end deadlines.
• Self-motivated with strong attention to detail.
• Outstanding written and verbal communication skills.
• Team player with willingness to learn in a dynamic environment.
• Requires use of the phone, computer, and sitting for extended periods of time.
• Normal movements of twisting, bending, reaching, and using hands and arms in completing paperwork and administrative tasks.
• May be required to lift items up to 3 kilograms.
• Must be prepared to work flexible hours as required to complete duties during non-business hours.
• Salary range for this position will be between $52,000 to $66,000 annually depending on education and experience. Weekly hours are 37.5 hours per week.
• The position is eligible for the hybrid working program which is three days in the office per week and two days from your remote home office.
• Eligibility for group benefits including a health and personal spending account (Wellness Dollars), paid sick time, and an RRSP matching program.
• Annual reimbursement for professional dues and an annual education allowance that can be used for training and conference attendance.

Mayfair Diagnostics is an equal opportunity employer and values a diverse workforce that is representative of the communities we serve. We encourage applications from all qualified individuals without regard to ethnicity, religion, gender identity, sexual orientation, age, or disability. Accommodations for disability-related needs throughout the recruitment and selection process are available upon request. Any information provided by you for accommodations will be kept confidential and won’t be used in the selection process.

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