Accounts Payable Associate

Pizza Nova; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

Pizza Nova is seeking an Accounts Payable Associate to join their finance team in Toronto. This full-time role requires someone detail-oriented and organized, responsible for handling the full cycle of accounts payable and contributing to financial operations' efficiency and accuracy.

Qualifications

• 1+ years of experience in Accounts Payable or Finance related experience.
• Must be highly organized, attentive to detail, and self-motivated.
• Strong sense of responsibility to commit to deadlines.

Responsibilities

• Responsible for the full cycle of accounts payable, ensuring accuracy of invoices.
• Process vendor payments and prepare period-end reports.
• Collaborate with departments to resolve discrepancies.

Skills

Collaboration

Communication

Time Management

Attention to Detail

Problem Solving

Education

Bachelor’s degree in Accounting/Finance

College Diploma in Accounting/Finance

Tools

Microsoft Office (Excel, Word, Outlook)

Microsoft NAV

Job description

Direct message the job poster from Pizza Nova

We are seeking a detail-oriented, highly organized Accounts Payable Associate to join our finance team. This role is responsible for the full cycle of accounts payable, supporting billing operations, payment processing, and period-end reporting. The ideal candidate will thrive in a fast-paced environment and contribute to the accuracy and efficiency of our financial operations.

Key Responsibilities:

Full Cycle Accounts Payable

• Receive and review invoices from various sources (mail, email, distribution centre, web portals).
• Verify accuracy of invoices, including services rendered and pricing.
• Collaborate with various departments to obtain necessary documents, approvals and resolve discrepancies.
• Assist with the Director of Finance and President with invoice approvals.
• Enter invoices into the finance system and process credit memos.
• Ensuring proper general ledger disbursement and balancing of clearing accounts.
• Prepare and maintain Excel spreadsheets for store charges and reporting.
• Payment Processing:
• Process vendor payments via cheque, direct deposit, or wire transfer.
• Follow up on outstanding issues in a timely manner.
• Reporting & Documentation:
• File and scan documents into the finance system.
• Prepare period-end reports, including aged accounts payable and balancing.
• Conduct year-end procedures and prepare files for storage.
• Email franchisee charges and conduct ad hoc data analysis.
• Other Billings:
• Manage Full cycle summary and pre-authorized payment billings.
• Handle contractor billings and verifications processes.
• Confidentiality & Compliance:
• Maintain confidentiality of all financial records in accordance with company policies and partner agreements.

Other Duties

• Serve as a backup for full cycle gift card programs.
• Secondary back up to reception for relief during lunches and breaks.
• Support as back up for other office related tasks when and where needed.

Qualifications:

• 1+ years of experience in Accounts Payable or Finance related experience.
• Bachelor’s degree, College Diploma in Accounting/Finance or equivalent is considered an asset.
• Effective collaboration and communication skills to engage with customers and internal departments.
• Strong sense of responsibility to commit to deadlines and engage proactively in solving problems.
• Highly motivated, goal oriented and excellent in time management.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Must be highly organized, attentive to detail, and self-motivated.
• Excellent data entry skills and experience with Microsoft NAV would be considered an asset.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance and Accounting/Auditing

• Industries

  Retail and Food and Beverage Services

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